Project Coordinator

Independent Recruitment Consultant (freelancer); Vasai; On-site; INR 300,000 - 420,000; Full time

Job summary

Independent Recruitment Consultant (freelancer) in Vasai/Pune is seeking a proactive Project Assistant to support planning, execution, and coordination for new Animal Feed manufacturing units. Regular travel is involved.

The role covers project coordination, documentation, site and vendor management, and client communication, with duties spanning planning, reporting, procurement support, and administrative tasks for the Director.

Qualifications

• Education: Graduate in any stream (B.Com, BBA, Diploma/BE preferred).
• Experience: 1–3 years in project assistance/coordinator roles.
• Skills: MS Office, email writing, and strong communication.
• Languages: Hindi, English, Marathi preferred.

Responsibilities

• Assist in project planning, timelines, and milestones.
• Coordinate between departments and site teams; follow up tasks.
• Prepare progress reports, quotations, invoices, and approvals.
• Coordinate with vendors, suppliers, and site visits when needed.
• Provide admin support to Director and manage emails.

Skills

MS Office

Email writing

Good communication

Organization

Education

Graduate in any stream (B.Com, BBA, Diploma/BE preferred)

Job description

*PROJECT ASSISTANT*

*Company Industry :* Agriculture (Animal Feed)

*Location:* Vasai / Pune ( This role involves regular travel )

*Job Type:* Full-time

*Reports To:* Project Manager / Director

*Salary:* As per experience

*1. JOB SUMMARY:*

We are looking for a proactive and organized Project Assistant to support our project planning, execution, and coordination activities for new Animal Feed Manufacturing units.

*2. KEY RESPONSIBILITIES:*

*A) Project Coordination:*

• Assist Project Manager in planning project timelines and milestones
• Coordinate between different departments - Production, Purchase, Accounts, and Site Team
• Follow up on daily tasks and ensure timely completion
• Maintain project documentation and files

*B) Documentation & Reporting:*

• Prepare daily/weekly project progress reports
• Maintain records of quotations, invoices, purchase orders, and approvals
• Prepare presentations, meeting notes (MOM), and project proposals
• Handle documentation for bank loan, licenses, and government approvals

*C) Site & Vendor Management:*

• Coordinate with vendors, contractors, and suppliers
• Assist in procurement of materials, machinery, and equipment
• Visit project sites if required and update status

*D) Communication & Support:*

• Schedule meetings and coordinate with clients, banks, and government offices
• Provide administrative support to the Director
• Handle email correspondence and follow-ups

*3. REQUIRED QUALIFICATIONS:*

• Education: Graduate in any stream (B.Com, BBA, Diploma/BE preferred)
• Experience: 1-3 years as Project Assistant / Project Coordinator / Office Assistant
• Skills: MS Office (Excel, Word, PowerPoint), Email writing, Good communication
• Language: Hindi, English, Marathi (preferred)
• Other: Must be organized, punctual, and able to handle multiple tasks