Project Coordinator

Isko Engineering; Vadodara; On-site; INR 350,000 - 550,000; Full time

Job summary

Isko Engineering seeks a detail-oriented Project Coordinator with 2+ years of EPC/project experience to support planning, tracking, documentation, and reporting. The role links head office with project sites, clients and vendors, requiring strong Excel and data-management skills to keep information accurate and organized.

You will assist in scheduling, progress dashboards, and MOMs, while coordinating across engineering, procurement, accounts and site teams.

Qualifications

• Engineering degree required in Mechanical, Civil, Electrical or Chemical fields.
• 2–4 years of project coordination, planning, MIS or documentation experience.
• Freshers with strong Excel skills welcome.
• Proficient in Excel functions (VLOOKUP, XLOOKUP, Pivot Tables) and data analysis.
• Proficient in MS Word, PowerPoint, and Outlook for reports.

Responsibilities

• Support the Project Manager in planning, tracking and reporting.
• Prepare schedules, trackers and milestones; liaise with site and office teams.
• Develop and maintain Excel-based trackers; ensure data accuracy.
• Maintain project documents with numbering, revision control and filing.
• Coordinate with vendors and procurement to avoid delays at site.
• Schedule reviews and circulate Minutes of Meeting with actions.
• Assist in billing support with measurement sheets and invoice tracking.

Skills

Project coordination

Excel skills

Data management

Education

B.E./B.Tech in Engineering

Tools

MS Excel

MS Office

Job description

Job Title: Project Coordinator
Department: Projects Planning & Coordination
Experience Required: 2+ Years (Preferably in Projects/ Engineering/ Construction Companies)
Education Qualification: B.E. / B.Tech in Engineering (Mechanical / Civil / Electrical / Chemical preferred)
Employment Type: Full-Time

Role Overview

We are looking for a detail-oriented and quick-learning Project Coordinator with 2+ years of experience to support our EPC project team in planning, tracking, documentation, and reporting. The role connects the head office with project sites, clients, and vendors, and calls for strong Excel, MS Office, and data management skills to keep project information accurate, organised, and up to date.

Key Responsibilities

• Project Tracking & Monitoring: Support the Project Manager in preparing and updating project schedules, activity trackers, and milestone lists; follow up with site and office teams on pending activities.
• Progress Reporting: Compile Daily, Weekly, and Monthly Progress Reports (DPR/WPR/MPR) from site inputs; prepare summaries, dashboards, and presentations for management and client reviews.
• Data Management & MIS: Build and maintain Excel-based trackers for manpower, materials, purchase orders, invoices, and progress quantities; ensure data is accurate, consistent, and easy to retrieve.
• Document Control: Maintain project documents such as drawings, RFIs, transmittals, MOMs, and approvals with proper numbering, revision control, and filing (physical and digital).
• Vendor Coordination & Expediting: Track material requisitions, purchase orders, vendor deliveries, and dispatch schedules; follow up with vendors and the procurement team to avoid delays at site.
• Client & Internal Coordination: Coordinate between site teams, engineering, procurement, accounts, and clients; schedule review meetings and prepare and circulate Minutes of Meeting (MOM) with action points.
• Billing Support: Assist in preparing measurement sheets, RA bill backup data, and invoice tracking in coordination with the site and accounts teams.

Required Skills & Qualifications

• Education: B.E. / B.Tech in Engineering (Mechanical / Civil / Electrical / Chemical preferred).
• Experience: 2 to 4 years in project coordination, planning, MIS, or documentation, preferably in EPC, construction, or manufacturing; freshers with strong Excel skills are welcome.
• MS Excel: Good command of Excel: VLOOKUP / XLOOKUP, Pivot Tables, conditional formatting, data validation, charts, and basic dashboards.
• MS Office: Proficient in MS Word, PowerPoint, and Outlook for reports, presentations, and professional correspondence.