Project Coordinator

Outsource Access; Bangalore Rural; On-site; INR 350,000 - 550,000; Full time

Benefits offered by this job

Health and Wellness: Comprehensive HMO coverage

Group Life Insurance Benefit

Virtual Credit Card

Generous Paid Leaves

Full support for government benefits

13th Month Salary

Overtime Pay

Night Differential

Performance-based incentives

Job summary

A project management firm is seeking a Project Coordinator who will provide key administrative support to Project Managers. This role involves managing data in software tools like HubSpot and OI, ensuring project orders are processed accurately, and assisting in gathering customer approvals. The ideal candidate should be detail-oriented, possess strong organizational skills, and be proficient in Google Workspace and Microsoft Office Suite. This position offers a valuable opportunity to contribute to project efficiency in a fast-paced environment.

Qualifications

• Experience supporting project managers or operational teams in an administrative role.
• Quick learner with the ability to adapt to new software platforms.
• Demonstrated ability to handle multiple priorities effectively.
• Enter and maintain project information in OI and HubSpot.

Responsibilities

• Support Project Managers with administrative and operational tasks.
• Manage data in HubSpot and coordinate with manufacturers.
• Ensure accurate processing of orders.
• Request quotes from manufacturers and compile pricing.
• Cross-reference manufacturer acknowledgments for accuracy.
• Enter and maintain project information in OI and HubSpot.
• Support Project Managers in updating and tracking project progress through these platforms.
• Upload key documents, communication records, and order status in HubSpot.

Skills

Attention to detail

Organizational skills

Problem-solving skills

Proficiency in Google Workspace

Proficiency in Microsoft Office Suite

Effective communication skills

Team collaboration

Ability to work independently

Tools

Quoting software (OI)

HubSpot

Job description

The Project Coordinator is a key assistant role that supports Project Managers with administrative and operational tasks. This individual will focus on back-end activities such as working within our quoting software (OI), managing data in HubSpot, coordinating with manufacturers, and ensuring orders are accurately processed. This position is essential to freeing up Project Managers to focus on timelines, client communication, and overall project execution.

Administrative & Project Support

Assist Project Managers, Designers, and EMLs in gathering and organizing information to gain customer approvals.

Register company credentials with manufacturers for project registration purposes

Prepare accurate and timely quotes within OI.

Request quotes from manufacturers and compile pricing.

Cross-reference manufacturer acknowledgments for accuracy.

System Management (OI & HubSpot)

Enter and maintain project information in OI and HubSpot.

Support Project Managers in updating and tracking project progress through these platforms.

Upload key documents, communication records, and order status in HubSpot.

Learn and adapt to new features and updates within both systems.

Requirements

• Strong attention to detail and ability to manage multiple administrative tasks
• Excellent organizational and problem-solving skills.
• Proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint).
• Enter and maintain project information in OI and HubSpot.
• Quick learner with the ability to adapt to new software platforms (OI, HubSpot).
• Effective communication skills and team collaboration.
• Ability to work independently and support a fast-paced team.

Preferred Qualifications:

• Experience supporting project managers or operational teams in an administrative capacity.
• Exposure to FF&E, interior design, or K-12 educational environments.
• Familiarity with project quoting software platforms
• Comfortable learning and navigating construction documents, floorplans, and vendor communications.
• Demonstrated ability to handle multiple priorities in a deadline-driven environment.
  

Employee Benefits

• Health and Wellness: Comprehensive HMO coverage for you and your dependents.
• Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future.
• Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.
• Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time.
• Government Benefits: Full support for required government benefits.

Supplemental Pay Types

• 13th Month Salary: A festive bonus to celebrate the year’s hard work.
• Overtime Pay: Compensation for your extra effort and time.
• Night Differential: Additional pay for working late hours or shifts.
• Incentives: Performance-based incentives to reward your contributions and achievements