Project Bid Coordinator

Systematica Consultants; Mumbai; Sur place; INR 600 000 - 900 000; Plein temps

Résumé du poste

Systematica Consultants in Mumbai is seeking a Project Bid Coordinator to manage end-to-end tender processes, coordinating inputs from project teams, finance and legal, gathering documentation, and drafting structured, compliant bid responses. The role includes maintaining bid trackers and ensuring timely submissions.

You will refine templates, standardize reference materials, monitor deadlines, and drive continuous improvement in bid processes and proposal quality across multiple bids in a

Qualifications

• Experience in end-to-end tender and proposal activities.
• Strong written and verbal communication abilities.
• Proficiency with office productivity tools and document formatting.
• Ability to coordinate with cross-functional teams and manage multiple deadlines.
• Bachelor’s degree in business, engineering, or related field preferred.

Responsabilités

• Manage end-to-end bid/tender process from invitation to submission.
• Coordinate inputs from project, finance and legal teams.
• Gather documentation and draft structured, compliant bid responses.
• Maintain bid trackers and reference materials.
• Monitor deadlines and ensure timely proposals.
• Support continuous improvement in bid processes and proposal quality.

Connaissances

Bid prep

Bid writing

Tender submissions

Proposal writing

Communication skills

Office tools

Cross-functional work

Attention to detail

Process-driven

Formation

Bachelor’s degree preferred

Description du poste

Company Description

Systematica Consultants is a professional services firm specializing in delivering structured, high-quality solutions to clients across diverse sectors. The organization focuses on effective project planning, coordination, and execution, emphasizing accuracy, timeliness, and client satisfaction. Team members collaborate closely with stakeholders to support complex projects and ensure that deliverables meet defined standards. The company values analytical thinking, clear communication, and a proactive approach to problem-solving. Systematica Consultants offers a professional environment with opportunities to develop skills in project coordination and bid management.

Role Description

The Project Bid Coordinator is a full-time, on-site role based in Mumbai. This role is responsible for managing the end-to-end bid and tender process, including coordinating requirements, gathering documentation, and ensuring timely submission of proposals. Day-to-day tasks involve reviewing bid invitations, organizing internal inputs from project, finance, and legal teams, and preparing structured and compliant bid responses. The coordinator will draft and refine proposal content, maintain bid trackers, and support the development of standard templates and reference materials. The role also includes monitoring deadlines, maintaining records of submitted bids, and supporting continuous improvement in bid processes and proposal quality.

Qualifications

• Candidates should possess skills in bid preparation and bid processes to manage end-to-end tender and proposal activities.
• Candidates should possess skills in bid writing and proposal writing to create clear, accurate, and persuasive submissions.
• Candidates should possess skills in tender submissions to ensure compliant, timely, and complete responses to client requirements.
• Strong written and verbal communication skills, with attention to detail and the ability to analyze client documents and requirements.
• Proficiency with office productivity tools (e.g., word processing, spreadsheets, presentation software) and basic document formatting.
• Ability to coordinate with cross-functional teams, manage multiple deadlines, and work in a structured, process-driven environment.
• Relevant experience in bid coordination, proposals, or project administration is preferred; experience in consulting or engineering domains is an advantage.
• Bachelor’s degree in business, engineering, communications, or a related field is preferred.