Bid Management Executive

Cogentix Systems; Dadri, Greater Noida; On-site; INR 600,000 - 900,000; Full time

Job summary

Cogentix Systems in Noida seeks a detail-oriented Bid Management Executive to manage end-to-end bidding and proposal activities, identifying opportunities, coordinating with Sales, Technical, Finance, and Delivery, and ensuring timely, high-quality proposals.

The candidate should have 2+ years of Bid Management experience, strong documentation and communication skills, and familiarity with government portals and e-tendering.

Qualifications

• 2+ years of experience in Bid Management, Proposal Management, Tender Management, Presales, or a similar role.
• Strong experience in handling RFPs, RFQs, tenders, proposals, and bid documentation.
• Excellent written and verbal communication skills.
• Strong documentation and business writing skills.
• Excellent attention to detail and ability to identify missing or non-compliant information.
• Good understanding of bid lifecycle and proposal submission processes.
• Strong coordination and stakeholder management skills.
• Proficient in MS Word, Excel, PowerPoint, and online research.
• Experience with government/GeM/e-tendering portals will be an added advantage.
• Experience in IT/Software/Technology services industry will be preferred.
• Ability to work independently, take ownership, and deliver within strict deadlines.

Responsibilities

• Identify and track relevant RFPs, RFQs, tenders, and business opportunities through online portals, government platforms, client websites, and other sources.
• Review tender/RFP documents and understand scope of work, eligibility criteria, technical requirements, commercial requirements, timelines, and submission guidelines.
• Prepare and maintain bid trackers, opportunity records, submission schedules, and bid documentation.
• Coordinate with internal teams such as Sales, Presales, Technical, Finance, HR, and Delivery to collect required information and inputs.
• Prepare, compile, format, and review RFP/RFQ responses, proposals, presentations, capability documents, and other bid-related documentation.
• Ensure that all required documents, forms, declarations, certificates, and supporting information are included in the bid submission.
• Coordinate with relevant stakeholders to obtain technical and commercial inputs within deadlines.
• Track clarification requirements and coordinate responses to client queries during the bidding process.
• Ensure bids are submitted accurately and within the specified timelines.
• Maintain an organized repository of proposals, credentials, case studies, company documents, templates, and other bid content.
• Support the preparation of commercial proposals, quotations, and pricing documents in coordination with the concerned teams.
• Maintain records of submitted bids, outcomes, deadlines, and post-bid activities.
• Monitor upcoming tenders and maintain a pipeline of potential bidding opportunities.
• Support post-submission activities, including follow-ups, clarifications, presentations, and negotiations when required.
• Continuously improve bid templates, documentation, and processes to improve the quality and efficiency of submissions.

Skills

Bid management

Proposal management

Tender management

Presales

MS Word

MS Excel

PowerPoint

Online research

GeM portals

IT industry knowledge

Stakeholder management

Coordination

Tools

MS Word

MS Excel

PowerPoint

Job description

Bid Management Executive

Location: Noida Experience: 2+ Years

About the Role

We are looking for a detail-oriented and proactive Bid Management Executive with 2+ years of experience to manage and coordinate end-to-end bidding and proposal activities. The ideal candidate will be responsible for identifying relevant bidding opportunities, understanding client requirements, coordinating with internal teams, preparing bid documentation, ensuring compliance with tender requirements, and submitting high-quality proposals within defined timelines.

The role requires strong documentation, communication, coordination, research, and attention-to-detail skills.

Key Responsibilities

• Identify and track relevant RFPs, RFQs, tenders, and business opportunities through online portals, government platforms, client websites, and other sources.
• Review tender/RFP documents and understand scope of work, eligibility criteria, technical requirements, commercial requirements, timelines, and submission guidelines.
• Prepare and maintain bid trackers, opportunity records, submission schedules, and bid documentation.
• Coordinate with internal teams such as Sales, Presales, Technical, Finance, HR, and Delivery to collect required information and inputs.
• Prepare, compile, format, and review RFP/RFQ responses, proposals, presentations, capability documents, and other bid-related documentation.
• Ensure that all required documents, forms, declarations, certificates, and supporting information are included in the bid submission.
• Coordinate with relevant stakeholders to obtain technical and commercial inputs within deadlines.
• Track clarification requirements and coordinate responses to client queries during the bidding process.
• Ensure bids are submitted accurately and within the specified timelines.
• Maintain an organized repository of proposals, credentials, case studies, company documents, templates, and other bid content.
• Support the preparation of commercial proposals, quotations, and pricing documents in coordination with the concerned teams.
• Maintain records of submitted bids, outcomes, deadlines, and post-bid activities.
• Monitor upcoming tenders and maintain a pipeline of potential bidding opportunities.
• Support post-submission activities, including follow-ups, clarifications, presentations, and negotiations when required.
• Continuously improve bid templates, documentation, and processes to improve the quality and efficiency of submissions.

Candidate Profile

• 2+ years of experience in Bid Management, Proposal Management, Tender Management, Presales, or a similar role.
• Strong experience in handling RFPs, RFQs, tenders, proposals, and bid documentation.
• Excellent written and verbal communication skills.
• Strong documentation and business writing skills.
• Excellent attention to detail and ability to identify missing or non-compliant information.
• Good understanding of bid lifecycle and proposal submission processes.
• Strong coordination and stakeholder management skills.
• Ability to manage multiple bids and deadlines simultaneously.
• Good research and analytical skills.
• Proficiency in MS Word, Excel, PowerPoint, and online research.
• Experience with government/GeM/e-tendering portals will be an added advantage.
• Experience in the IT/Software/Technology services industry will be preferred.
• Ability to work independently, take ownership, and deliver within strict deadlines.

Key Skills

Bid Management | Tender Management | RFP | RFQ | Proposal Management | Compliance Matrix | Bid Documentation | E-Tendering | Client Coordination | Proposal Writing | MS Excel | MS Word | PowerPoint | Research | Stakeholder Management