Procurement & Vendor Coordination Executive

Technocraft Associates; Mumbai; On-site; INR 420,000 - 540,000; Full time

Job summary

Technocraft Associates in Mumbai seeks a proactive Procurement & Vendor Coordination Executive to streamline material procurement across project sites in Maharashtra. You will coordinate with sites and vendors, track orders, obtain quotations and ensure timely deliveries.

The role requires 2–4 years in procurement or construction operations, good MS Excel skills, and strong communication in Hindi and English (Marathi a plus).

Qualifications

• 2–4 years of experience in procurement, purchase, vendor coordination or construction operations.
• Experience in construction/infrastructure/real estate preferred.
• Basic understanding of construction materials and site requirements.
• Good communication and strong follow-up skills.
• Good working knowledge of MS Excel.

Responsibilities

• Coordinate with project sites to understand material requirements and follow up with vendors for timely supply.
• Track material orders, dispatches and deliveries across different sites in Maharashtra and resolve delays, shortages or other operational issues.
• Identify and onboard new vendors/suppliers based on project requirements, availability and pricing.
• Obtain quotations and coordinate with vendors for rates, availability and delivery timelines.
• Follow up with vendors for timely submission of bills, invoices and required documents and coordinate with accounts for processing payments.
• Create and maintain a simple Excel-based tracker for material requirements, orders, deliveries, pending issues and vendor bills.
• Prepare weekly / fortnightly procurement and project progress reports for management.
• Maintain vendor records and track pending commitments and unresolved issues.
• Coordinate closely with site engineers, vendors, contractors and management to ensure smooth execution.

Skills

Procurement

Vendor coordination

MS Excel

Communication

Documentation

Education

Diploma/Degree in Civil Engineering

Job description

Technocraft Associates is a Mumbai-based infrastructure construction company with over three decades of experience delivering public and government infrastructure projects across Maharashtra. Our work includes civil construction and renovation of primary health centres, railway infrastructure, government offices, staff quarters, student housing and other institutional projects. We undertake projects end-to-end, from site execution through to completion and handover.

Role Overview

We are looking for a proactive and organised Procurement & Vendor Coordination Executive to coordinate with project sites, vendors and contractors and ensure timely availability of materials and smooth procurement operations across projects.

Key Responsibilities

• Coordinate with project sites to understand material requirements and follow up with vendors for timely supply.
• Track material orders, dispatches and deliveries across different sites in Maharashtra and resolve delays, shortages or other operational issues.
• Identify and onboard new vendors/suppliers based on project requirements, availability and pricing.
• Obtain quotations and coordinate with vendors for rates, availability and delivery timelines.
• Follow up with vendors for timely submission of bills, invoices and required documents and coordinate with accounts for processing payments.
• Create and maintain a simple Excel-based tracker for material requirements, orders, deliveries, pending issues and vendor bills.
• Prepare weekly / fortnightly procurement and project progress reports for management.
• Maintain vendor records and track pending commitments and unresolved issues.
• Coordinate closely with site engineers, vendors, contractors and management to ensure smooth execution.

Requirements

• 2–4 years of experience in procurement, purchase, vendor coordination or construction operations.
• Experience in construction/infrastructure/real estate preferred.
• Basic understanding of construction materials and site requirements.
• Good communication and strong follow-up skills.
• Good working knowledge of MS Excel.
• Hindi and English required; Marathi would be an advantage.
• Diploma/Degree in Civil Engineering is preferred but not mandatory with relevant experience.
• Should be proactive, organised and comfortable coordinating with multiple vendors and sites.

Why Join Technocraft Associates?

Join a growing infrastructure construction company and work closely with project sites, vendors and contractors across Maharashtra. You will play an important role in ensuring timely procurement, smooth vendor coordination and uninterrupted project execution across sectors including Railways, healthcare, government buildings and institutional infrastructure.

We value ownership, practical problem-solving and strong execution, and offer competitive compensation based on experience, skills and suitability for the role.