Assistant Manager Procurement- Coworking space and Managed office- Pune

Varsal Terra Technology Pvt. Ltd.; Pune District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

A leading procurement and interior fit-out company based in Pune is looking for an Assistant Manager – Procurement. This role requires a dynamic individual with over 5 years of procurement experience in co-working spaces or corporate interior fit-outs. The ideal candidate will manage end-to-end procurement operations, optimize vendor partnerships, and ensure cost-effective sourcing while adhering to quality and compliance. Strong negotiation skills and local vendor networks in Maharashtra are preferred, with a focus on efficient project rollouts.

Qualifications

• 5+ years of procurement experience in co-working spaces or corporate interior fit-outs.
• Strong exposure to interior materials, civil works, and furniture sourcing.

Responsibilities

• Manage procurement of materials and services for co-working and managed office spaces.
• Identify and manage strong vendor relationships.
• Drive cost savings while maintaining quality standards.
• Coordinate with teams for project requirement planning.
• Ensure compliance with company policies and timely documentation.

Skills

Strong negotiation skills

Vendor management

Analytical skills

MS Excel (Advanced)

Coordination capability

Stakeholder management

Education

Bachelor’s Degree in Civil Engineering / Business / Management / Supply Chain or equivalent

MBA (Supply Chain / Operations / Procurement) preferred

Job description

Job Title: Assistant Manager – Procurement

Industry

Co working / Managed Office / Corporate Interior Fit-outs

Location

Pune

Reporting To

Head – Procurement

Employment Type

Full-Time (Work from Office)

Notice Period

Immediate Joiners or up to 30 Days Maximum

Compensation Range

INR 8-12 LPA (based on current salary and experience)

Interview

2 rounds (Virtual or Face to Face)

Work Schedule

• Monday to Saturday
• 2nd and 4th Saturday Off
• 9:30 AM – 6:30 PM
• Work from Office – Pune (mix of office and field work)

About The Role

We are seeking a dynamic and detail-oriented Assistant Manager – Procurement with strong experience in co-working spaces, managed offices, or corporate interior fit-outs. The ideal candidate will drive end-to-end procurement operations, optimize vendor partnerships, and ensure cost-effective sourcing without compromising on quality, timelines, and compliance standards.

This role requires hands‑on execution capability along with strategic vendor management skills.

Key Responsibilities

• End-to-End Procurement Management
  • Manage procurement of materials, services, and operational requirements for co working and managed office spaces.
  • Source items such as furniture (workstations, chairs, meeting pods), MEP materials, HVAC, electrical fixtures, flooring, ceiling systems, partitions, IT/networking materials, signage, security systems, and facility supplies.
  • Ensure alignment with project BOQs and technical specifications.
• Vendor Identification & Management
  • Identify, evaluate, onboard, and maintain a strong vendor database.
  • Conduct vendor negotiations for best pricing, payment terms, and service-level agreements.
  • Monitor vendor performance through quality, cost, and delivery metrics.
  • Develop alternate vendor strategies to mitigate supply risks.
• Cost Optimization & Negotiation
  • Drive cost savings initiatives while maintaining quality standards.
  • Conduct market benchmarking and price comparisons.
  • Prepare comparative statements (CSTs) and purchase proposals.
• Project & Operations Coordination
  • Work closely with Projects, Facilities, and Operations teams for requirement planning.
  • Ensure procurement aligns with project timelines and site readiness.
  • Support multiple simultaneous site launches, expansions, or refurbishments.
• Inventory & Compliance
  • Monitor inventory levels to avoid stock-outs or excess procurement.
  • Ensure timely delivery and documentation (POs, GRNs, invoices).
  • Maintain compliance with company policies and audit requirements.
• Reporting & Documentation
  • Prepare procurement MIS reports for management review.
  • Track budget utilization and procurement lead times.
  • Maintain digital documentation and ERP records (if applicable).

Required Experience

• Minimum 5+ years of relevant procurement experience in:
  • Co-working/Flexible Workspace Companies
  • Managed Office Providers
  • Corporate Interior Fit-out Companies
  • Commercial Real Estate Projects
• Strong exposure to interior materials, civil works, MEP procurement, and furniture sourcing is mandatory.

Required Skills & Competencies

• Strong negotiation and vendor management skills
• Understanding of BOQs, rate analysis, and commercial terms
• Ability to work independently as well as in cross-functional teams
• Strong analytical and cost evaluation skills
• Excellent coordination and follow-up capability
• Proficiency in MS Excel (Advanced), ERP systems preferred
• Strong communication and stakeholder management skills
• Ability to handle multiple projects under tight deadlines

Educational Qualifications

• Bachelor’s Degree in Civil Engineering / Business / Management / Supply Chain or equivalent
• MBA (Supply Chain / Operations / Procurement) preferred

What We Are Looking For

• A hands‑on procurement professional who understands fast‑paced workspace rollouts
• Someone with strong local vendor networks in Pune/Maharashtra preferred
• Detail‑oriented and process‑driven mind set
• Strong ownership attitude with high accountability

Skills: real estate, managed office, coworking, procurement, commercial real estate, interior fit outs