Procurement Executive - Freshers

Synergy Maritime; Chennai District; On-site; INR 167,000 - 279,000; Full time

Job summary

Synergy Maritime in Chennai is seeking a Junior Executive - Procurement. Freshers can join to develop resources and operating plans for vessel purchase activities, coordinating with technical superintendents and fleet manager to ensure timely material availability.

You will check vendor details, monitor PRs, negotiate with vendors for cost savings, process POs and invoices, and coordinate with crew for handover of materials. This is a hands-on role in a busy maritime procurement team.

Qualifications

• Freshers welcome to join the procurement team.
• Willing to coordinate with technical teams and fleet manager.

Responsibilities

• Develop resources and operating plans for the purchase activities for the assigned vessels.
• Coordinate with the Technical superintendents and fleet manager to understand criticality of materials requests from time to time and ensuring the availability of the same and supporting TSIs in managing vessel's purchase activities.
• Checking with vendors to understand product details/specifications/price etc wherever required & ensuring suitability of same with vessel to avoid wrong supplies.
• Monitor purchase requests raised by Vessel on daily basis to have control over pending PR's and challenges pertaining to supply of materials for vessels.
• Manage queries and communicate delays if any, to Technical superintendents as well as to purchase manager/Asst Manager on challenges experienced and action plans thereof.
• Manage queries pertaining to vendors or from vessels on a daily basis.
• Communicate and coordinate with the vessel for specifications and alternatives as well as port details for supplying of materials whenever required.
• Negotiate with existing vendors for cost competitiveness to increase savings for the organisation/owners.
• Complete the purchase requirements by following up with the vendors periodically and ensuring material availability for the vessels as per the timelines indicated.
• Coordinate with crew members who are joining the vessels in order to handover materials for the ships through them.
• Verify and process the PO details including amount and vessels in the software periodically after verification/approval from technical superintendents.
• Ensure invoices are processed without delays and within the timeline to ensure payments are processed for the vendors within due.
• Follow up for the vendor payments as and when required with the accounts team.
• Coordinate with the dispatch team for material transportation & ensuring materials are safely transported to the respective vessels.
• Assisting TSI's in preparing reports if any.
• Review of CC cost of vessels
• Co-ordination with other dept's for various info or requirements.
• Process the invoice and have valid reason for invoices on hold and elevate to APM

Skills

Vendor negotiation

Purchase planning

Coordination

Vendor management

Job description

Role - Junior Executive - Procurement

Experience - Freshers

Roles & Responsibilities:

• Develop resources and operating plans for the purchase activities for the assigned vessels.
• Coordinate with the Technical superintendents and fleet manager to understand criticality of materials requests from time to time and ensuring the availability of the same and supporting TSIs in managing vessel's purchase activities.
• Checking with vendors to understand product details/specifications/price etc wherever required & ensuring suitability of same with vessel to avoid wrong supplies.
• Monitor purchase requests raised by Vessel on daily basis to have control over pending PR's and challenges pertaining to supply of materials for vessels.
• Manage queries and communicate delays if any, to Technical superintendents as well as to purchase manager/Asst Manager on challenges experienced and action plans thereof.
• Manage queries pertaining to vendors or from vessels on a daily basis.
• Communicate and coordinate with the vessel for specifications and alternatives as well as port details for supplying of materials whenever required.
• Negotiate with existing vendors for cost competitiveness to increase savings for the organisation/owners.
• Complete the purchase requirements by following up with the vendors periodically and ensuring material availability for the vessels as per the timelines indicated.
• Coordinate with crew members who are joining the vessels in order to handover materials for the ships through them.
• Verify and process the PO details including amount and vessels in the software periodically after verification/approval from technical superintendents.
• Ensure invoices are processed without delays and within the timeline to ensure payments are processed for the vendors within due.
• Follow up for the vendor payments as and when required with the accounts team.
• Coordinate with the dispatch team for material transportation & ensuring materials are safely transported to the respective vessels.
• Assisting TSI's in preparing reports if any.
• Review of CC cost of vessels
• Co-ordination with other dept's for various info or requirements.
• Process the invoice and have valid reason for invoices on hold and elevate to APM