Executive - Procurement

Synergy Marine Group; Chennai District; On-site; INR 400,000 - 650,000; Full time

Job summary

Synergy Marine Group is seeking a procurement professional to manage complex materials purchasing for vessels in Chennai. You will coordinate with technical teams, vendors, and crew to ensure timely, cost-effective supplies with proper specifications.

The role requires 1–5 years in ship management procurement or related experience, with a strong focus on invoicing, vendor negotiations, and cross-functional coordination to keep vessels supplied on schedule.

Qualifications

• 1-5 years of experience in Ship Management (Procurement) or related experience.
• Understanding invoicing/purchase process.
• Knowledge of parts, tools and technical knowledge of the machineries and supplies.

Responsibilities

• Plan and execute complex procurement activities for vessels to ensure timely availability of materials with quality and cost competitiveness.
• Develop resources and operating plans for purchase activities for assigned vessels.
• Coordinate with Technical Superintendents and Fleet Manager to understand material criticality and ensure availability.
• Check product details/specifications/price with vendors to avoid wrong supplies and ensure suitability for vessels.
• Monitor vendor purchase requests and manage pending PRs to control material supply.
• Communicate and coordinate with vessels for specifications, port details, and alternatives as needed.
• Negotiate with existing vendors for cost competitiveness to maximize savings.
• Complete purchase requirements by following up with vendors and ensuring timely material availability.
• Coordinate with crew joining vessels to handover materials and manage material transfer.
• Verify and process PO details, including amounts and vessel references, after approvals.
• Ensure timely invoice processing and payments to vendors; follow up with accounts as needed.
• Coordinate with dispatch for material transportation to vessels and assist in reports with TSIs.

Skills

Procurement

Vendor negotiation

Education

Any Degree

Job description

Planning complex procurement activities for vessels assigned and ensuring timely availability of materials with acceptable quality and cost competitiveness.

Educational Background & Work Experience:

• Any Degree
• 1-5 years of experience in Ship Management (Procurement) or related experience.
• Develop resources and operating plans for the purchase activities for the assigned vessels.
• Coordinate with the Technical superintendents and fleet manager to understand criticality of materials requests from time to time and ensuring the availability of the same and supporting TSI’s in managing vessel’s purchase activities.
• Checking with vendors to understand product details/specifications/price etc. wherever required & ensuring suitability of same with vessel to avoid wrong supplies.
• Monitor purchase requests raised by Vessel on daily basis to have control over pending PR’s and challenges pertaining to supply of materials for vessels.
• Manage queries and communicate delays if any, to technical superintendents as well as to purchase manager/Asst Manager on challenges experienced and action plans thereof.
• Manage queries pertaining to vendors or from vessels on a daily basis.
• Communicate and coordinate with the vessel for specifications and alternatives as well as port details for supplying of materials whenever required.
• Negotiate with existing vendors for cost competitiveness to increase savings for the organization/owners.
• Complete the purchase requirements by following up with the vendors periodically and ensuring material availability for the vessels as per the timelines indicated.
• Coordinate with crew members who are joining the vessels in order to handover materials for the ships through them.
• Verify and process the PO details including amount and vessels in the software periodically after verification/approval from technical superintendents.
• Ensure invoices are processed without delays and within the timeline to ensure payments are processed for the vendors within due.
• Follow up for the vendor payments as and when required with the accounts team.
• Coordinate with the dispatch team for material transportation & ensuring materials are safely transported to the respective vessels.
• Assisting TSI’s in preparing reports if any.
• Review of CC cost of vessels
• Co-ordination with other dept’s for various info or requirements.
• Process the invoice and have valid reason for invoices on hold and escalation to APM

Functional Skills:

• Understanding of invoicing/purchase process
• Knowledge of parts, tools and technical knowledge of the machineries and supplies