Procurement Executive

Synergy Maritime; Chennai District; On-site; INR 500,000 - 900,000; Full time

Job summary

Synergy Maritime in Chennai seeks a Procurement Specialist to plan and execute procurement activities for vessels, ensuring timely material availability with quality and cost competitiveness. You will coordinate with Technical Superintendents and fleet managers to prioritize material requests and manage vendor quotes, POs, and payments.

Role requires 1-4 years in ship management or related exposure, with strong Excel and invoicing knowledge, plus familiarity with ports and currencies.

Qualifications

• Any Degree is acceptable.
• 1-4 years of experience in Ship Management or related fields.

Responsibilities

• Develop resources and operating plans for the purchase activities for the assigned vessels.
• Coordinate with Technical superintendents and fleet manager to understand criticality of materials requests and ensure availability.
• Check with vendors for product details/specifications/price and ensure suitability with vessel to avoid wrong supplies.
• Monitor purchase requests daily to control pending PRs and supply challenges.
• Manage queries and communicate delays toTechnical superintendents and purchase team with action plans.
• Coordinate with vessel for specifications and port details for supplying materials.
• Negotiate with vendors for cost competitiveness to increase savings.
• Complete purchase requirements by following up with vendors and ensuring material availability as per timelines.
• Coordinate with crew joining vessels to handover materials.
• Verify and process PO details in the software after verification/approval.
• Ensure invoices are processed timely and coordinate payments with accounts.
• Follow up for vendor payments as required with accounts.
• Coordinate with dispatch team for material transportation to vessels.
• Assist TSIs in preparing reports if any.
• Review CC cost of vessels and coordinate with other departments as needed.

Skills

Invoicing basics

Purchase process

Vendor coordination

Excel skills

Ports knowledge

Global currencies knowledge

Education

Any Degree

Job description

Job Location: Chennai (Work from Office)

Job Summary:

Planning complex procurement activities for vessels assigned and ensuring timely availability of materials with acceptable quality and cost competitiveness.

Educational Background & Work Experience:

• Any Degree
• 1-4 years of experience in Ship Management ore related experience.
  

Roles & Responsibilities:

• Develop resources and operating plans for the purchase activities for the assigned vessels.
• Coordinate with the Technical superintendents and fleet manager to understand criticality of materials requests from time to time and ensuring the availability of the same and supporting TSIs in managing vessels purchase activities.
• Checking with vendors to understand product details/specifications/price etc wherever required & ensuring suitability of same with vessel to avoid wrong supplies.
• Monitor purchase requests raised by Vessel on daily basis to have control over pending PR’s and challenges pertaining to supply of materials for vessels.
• Manage queries and communicate delays if any, to Technical superintendents as well as to purchase manager/Asst Manager on challenges experienced and action plans thereof.
• Manage queries pertaining to vendors or from vessels on a daily basis.
• Communicate and coordinate with the vessel for specifications and alternatives as well as port details for supplying of materials whenever required.
• Negotiate with existing vendors for cost competitiveness to increase savings for the organisation/owners.
• Complete the purchase requirements by following up with the vendors periodically and ensuring material availability for the vessels as per the timelines indicated.
• Coordinate with crew members who are joining the vessels in order to handover materials for the ships through them.
• Verify and process the PO details including amount and vessels in the software periodically after verification/approval from technical superintendents.
• Ensure invoices are processed without delays and within the timeline to ensure payments are processed for the vendors within due.
• Follow up for the vendor payments as and when required with the accounts team.
• Coordinate with the dispatch team for material transportation & ensuring materials are safely transported to the respective vessels.
• Assisting TSI’s in preparing reports if any.
• Review of CC cost of vessels
• Co-ordination with other dept’s for various info or requirements.
• Process the invoice and have valid reason for invoices on hold and elevate to APM

Functional Skills:

• Understanding of invoicing/purchase process
• Knowledge of parts, tools and technical knowledge of the machineries and supplies
• Excel skills
• Various locations/ports (geography)
• Countries and currencies used.