Procurement Executive

Your Desk; Gurugram District; Presencial; INR 320 000 - 520 000; Tempo integral

Resumo da oferta

Your Desk in Gurugram, Haryana, is seeking a Procurement Executive to manage end-to-end purchasing for furniture, materials, and IT/AV equipment across multiple centres and projects.

The role emphasizes negotiation, vendor management, and inventory coordination, with RFQ creation, PO issuance, supplier evaluation, and on-ground delivery tracking. Ideal candidates have 1–3 years in procurement, a graduate degree, and proficiency in MS Excel and ERP systems.

Qualificações

• Graduation in any discipline is mandatory.
• MBA/PG Diploma in SCM or Materials Mgmt adds advantage.
• 1–3 years of procurement/purchase experience, preferably in real estate/interiors/construction/co-working/facility mgmt.

Responsabilidades

• Source and procure furniture, modular workstations, interior materials, electrical items, IT and AV equipment, pantry supplies, housekeeping consumables, and office stationery.
• Float RFQs, obtain and compare quotations, and negotiate pricing, payment terms, and delivery timelines.
• Prepare purchase requisitions, purchase orders, and comparative statements for management approval.
• Ensure purchases are made at best value without compromising quality or timelines.
• Coordinate with interior design team to procure materials per BOQs/drawings.
• Identify, evaluate, onboard, and maintain vendor/contractor database.

Conhecimentos

Negotiation

Vendor management

Analytical thinking

Attention to detail

Communication

Ownership mindset

Formação académica

Graduate in any discipline

MBA or PG Diploma in Supply Chain / Materials Management

Ferramentas

MS Excel

MS Office

ERP software

Descrição da oferta de emprego

About the Role: \"Procurement Executive\"

Your Desk is a fast-growing real estate enterprise operating across multiple verticals: sub-leased office spaces, managed office spaces, real estate consultancy, corporate interior designing, and co-working spaces.

Behind every well-run workspace and every completed interior project is a strong supply chain. Your Desk strives to provide customised and curated solutions for various office needs, and our procurement team makes sure the right materials, furniture, and services reach the right place, on time and within budget.

The Procurement team supports operational excellence, project delivery, and cost efficiency across Your Desk locations and interior design projects. This team plays a central role in vendor management, purchasing, and ensuring that centres and project sites never run short of what they need.

We are looking for a proactive, detail-oriented, and commercially sharp Procurement Executive to manage end-to-end purchasing for the company. This role is a blend of sourcing and negotiation, and vendor and inventory coordination. The ideal candidate will be equally comfortable negotiating with suppliers and tracking deliveries on the ground.

Key Responsibilities

Sourcing & Purchasing

• Source and procure furniture, modular workstations, interior materials, electrical items, IT and AV equipment, pantry supplies, housekeeping consumables, and office stationery.
• Float RFQs, obtain and compare quotations, and negotiate pricing, payment terms, and delivery timelines.
• Prepare purchase requisitions, purchase orders, and comparative statements for management approval.
• Ensure purchases are made at the best value without compromising on quality or timelines.
• Coordinate with the interior design team to procure materials as per approved BOQs and drawings.
• Identify, evaluate, onboard, and maintain a reliable database of vendors and contractors.
• Build long-term relationships with suppliers to secure better rates, credit terms, and priority service.
• Review vendor performance on quality, delivery, and pricing, and resolve issues or disputes.
• Stay updated on market trends, material prices, and new suppliers.
• Coordinate with community managers to track consumption and plan timely replenishment of supplies across all centres.
• Follow up on order status and ensure on-time delivery to centres and project sites.
• Verify received goods against purchase orders and report discrepancies.
• Coordinate with the accounts team on invoices, payments, and vendor reconciliations.
• Maintain accurate records of purchases, contracts, rate lists, and inventory.

Qualifications

• Graduate in any discipline (mandatory).
• MBA or Post-Graduate Diploma in Supply Chain / Materials Management is an added advantage.
• 1-3 years of experience in procurement or purchase, preferably in real estate, interiors, construction, co-working, or facility management.

We are looking for driven professionals who combine strong analytical rigour with sound commercial instincts. The ideal candidate will demonstrate:

• Strong negotiation and vendor management skills.
• Good knowledge of interior materials, furniture, and office supplies, with an understanding of market rates.
• Proficiency in MS Excel, MS Office, and email; familiarity with ERP or procurement software is a plus.
• Strong verbal and written communication skills.
• Strong organisational and multitasking abilities to manage multiple orders and locations simultaneously.
• Analytical thinking, with the ability to read BOQs and compare quotations.
• Integrity, dependability, accountability, and a strong work ethic.
• A problem-solving mindset with attention to detail and a high sense of ownership.

Job Type:

Full-time, Permanent

Work Location:

In person, Gurugram, Haryana (reliably commute or plan to relocate before starting work: preferred).