Procurement Coordinator-Good Communications

nan; Delhi; On-site; INR 800,000 - 900,000; Full time

Job summary

Unknown is seeking a Senior Executive-Procurement to manage day-to-day procurement coordination, vendor communication, documentation, inventory tracking, and cross-functional coordination with Quality, Warehouse and Operations in person in Delhi.

The role emphasizes MIS reporting, PO processing, stock management, supplier follow-ups and strict documentation control to ensure timely material flow and quality compliance. Competitive annual package offered with in-person work location.

Qualifications

• Experience in procurement coordination and supplier management.
• Familiarity with purchase order processes and inventory control.
• Strong documentation and MIS/reporting skills.
• Ability to coordinate across Quality, Warehouse and Operations.

Responsibilities

• Maintain reports related to purchase orders, stock levels, material receipts, pending deliveries, invoices and supplier status.
• Coordinate with Procurement, Warehouse, Production, Finance, Quality and Operations teams to ensure smooth day-to-day functioning.
• Follow up with suppliers for pending orders, delayed deliveries and invoices.
• Monitor stock levels and inventory records; track stock movements and identify shortages or replenishment requirements.
• Verify supplier invoices against purchase orders and delivery records; coordinate discrepancies and maintain procurement docs.
• Work with the Quality team to arrange material inspections and verify documentation.
• Coordinate receipt and verification of raw materials and packaging against orders and specs.
• Prepare, process and track purchase orders (POs) to ensure timely procurement and delivery.
• Communicate with customers regarding order status and dispatch timelines.
• Coordinate with vendors regarding material availability, order status, pricing and pending requirements.

Job description

Designation: Senior Executive-Procurement

Role Overview

We are looking for a detail-oriented professional to manage day-to-day procurement coordination, vendor and supplier communication, purchase documentation, raw material and packaging checks, inventory tracking, and coordination with internal teams, including Quality, Warehouse and Operations.

Key Responsibilities

MIS & Reporting: Maintain reports related to purchase orders, stock levels, material receipts, pending deliveries, invoices and supplier status.

Internal Coordination: Coordinate with Procurement, Warehouse, Production, Finance, Quality and Operations teams to ensure smooth day-to-day functioning.

Follow-ups & Delivery Tracking: Follow up with suppliers for pending orders, delayed deliveries, outstanding invoices and material dispatches.

Inventory & Stock Management: Monitor stock levels, maintain inventory records, track stock movements and identify shortages or replenishment requirements.

Invoice & Documentation Management: Verify supplier invoices against purchase orders and delivery records, coordinate discrepancies and maintain accurate procurement documentation.

Quality Team Coordination: Work closely with the Quality team to arrange material inspections, verify quality documentation and follow up on rejected, damaged or non-compliant materials.

Raw Material & Packaging Checks: Coordinate the receipt and verification of raw materials and packaging materials against purchase orders, specifications and required documentation.

Purchase Order Management: Prepare, process and track purchase orders (POs), ensuring timely procurement and delivery of required materials.

Customer Coordination: Communicate with customers regarding order status, material availability, dispatch timelines and other operational requirements.

Vendor & Supplier Coordination: Coordinate with vendors and suppliers regarding material availability, order status, delivery schedules, pricing and pending requirements.

Pay: ₹800,000.00 - ₹900,000.00 per year

Application Question(s):

• How many years of experience do you have in procurement coordination?
• Do you have experience in preparing and tracking Purchase Orders (POs)?
• Have you coordinated with vendors and suppliers for order status, pricing, pending deliveries and dispatches?
• Have you prepared procurement MIS reports for POs, stock, pending deliveries and invoices?

Work Location: In person