Procurement Coordinator

Drive Capital; Gurugram District; On-site; INR 600,000 - 800,000; Full time

Job summary

Drive Capital is seeking a Procurement Coordinator in Gurugram, Haryana to manage purchasing operations and vendor coordination. This role is crucial in ensuring requisitions are accurately processed into purchase orders, and invoices match approved spending.

The ideal candidate will have 5+ years of experience in procurement or accounts payable, with strong attention to detail and Microsoft Excel proficiency. The position offers opportunities to contribute to process improvements within a supportive environment.

Qualifications

• 5+ years of experience in procurement or accounts payable.
• Strong attention to detail in financial and operational processes.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Convert approved requisitions into purchase orders.
• Validate vendor information and manage purchase orders.
• Review invoices for accuracy against purchase orders.

Skills

Procurement operations

Vendor coordination

Attention to detail

Microsoft Excel proficiency

Problem-solving

Education

Bachelor's degree or equivalent

High school diploma or equivalent

Tools

Microsoft Excel

Standard business tools

Job description

The Opportunity

ApplyBoard is seeking a Procurement Coordinator to support one of our school partners with purchasing operations and vendor coordination. This role ensures that requisitions are accurately converted into purchase orders, invoices align with approved spend, and procurement workflows operate efficiently and with strong financial controls.

What You’ll Be Doing Every Day

• Convert approved requisitions into purchase orders and issue them to vendors
• Validate vendor information and ensure correct vendor selection for each transaction
• Create and manage blanket purchase orders where appropriate
• Review invoices against purchase orders to ensure accuracy before payment processing
• Follow up with internal teams to resolve missing or incomplete purchase order details
• Partner with Accounting to ensure proper general ledger coding and fixed asset classification
• Monitor procurement workflows and proactively address delays or bottlenecks
• Track and manage procurement communications, including shared inboxes and vendor outreach
• Maintain logs for special handling requests and payment instructions
• Run regular reports to ensure timely processing of requisitions and purchase orders
• Support upcoming payment cycles by ensuring invoices are complete and ready for processing
• Communicate clearly with stakeholders on pending, incomplete, or unapproved requests
• Contribute to process improvements that increase efficiency and reduce errors

What You Bring to the Table

• 5+ years of experience in procurement, accounts payable, or a related finance function
• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• Equivalent combination of education and experience will be considered
• Strong attention to detail and accuracy in financial and operational processes
• Proficiency in Microsoft Excel and standard business tools
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving skills and ability to work cross-functionally
• Professional judgment and ability to handle sensitive information

ApplyBoard welcomes applications from people with disabilities. Accommodations are available upon request for candidates in all aspects of the hiring and selection process.