Procurement Specialist

MartinBauer North America; Ahmedabad District; On-site; INR 350,000 - 550,000; Full time

Job summary

MartinBauer North America is seeking a highly organized Procurement Support Specialist to join our team in Ahmedabad, India. This role supports daily procurement, logistics, documentation, and vendor coordination to ensure smooth end-to-end supply chain operations.

You will work with U.S. teams across time zones, process purchase orders, review documentation, manage vendor records, track shipments, and prepare basic reports. Strong English and Excel skills are essential.

Qualifications

• Strong written and spoken English; communicate with US-based teams.
• Excellent organization, accuracy and attention to detail.
• Ability to manage multiple priorities, meet deadlines and work independently.
• Good analytical and problem-solving skills.
• Proficiency in Microsoft Office, especially Excel.
• Experience with ERP/distribution systems; SAP experience is a plus.
• Administrative or operational experience in supply chain or purchasing preferred.
• Ability to work a flexible schedule to ensure daily overlap with U.S. hours.

Responsibilities

• Process purchase orders, retrieve order confirmations, and verify receipts for accuracy.
• Collect, review, and organize COAs, certifications, pre-ship files, and quality documentation.
• Manage Vendor Master and Material Master entries; support vendor returns and logistics claims.
• Track shipments, deliveries, and order status; coordinate with suppliers, carriers, warehouse teams, and internal stakeholders to resolve issues.
• Assist procurement with sourcing, price comparisons, vendor communication, and follow-up.
• Maintain accurate supply chain records and prepare basic reports on order status, supplier performance, and inventory tracking.
• Provide general administrative and documentation support to the supply chain and procurement teams.
• Perform additional duties as needed to support the department.

Skills

English communication

Organization

Time management

Analytical thinking

Problem solving

Excel

Education

Bachelor’s degree in related field

Tools

SAP

Job description

We are seeking a highly organized and detail‑oriented Procurement Support Specialist to join our team. This role supports daily procurement, logistics, documentation, and vendor coordination activities to ensure smooth end‑to‑end supply chain operations. The ideal candidate communicates clearly in excellent English (written & verbal) and is comfortable working with global teams across different time zones.

What You’ll Do

In this role, you will provide operational and administrative support across purchasing, logistics, and inventory functions. Key responsibilities include:

• Processing purchase orders, retrieving order confirmations, and verifying receipts for accuracy.
• Collecting, reviewing, and organizing commercial documents, COAs, certifications, pre‑ship files, and quality documentation.
• Managing Vendor Master and Material Master entries, and supporting vendor returns and logistics claims.
• Tracking shipments, deliveries, and order status; coordinating with suppliers, carriers, warehouse teams, and internal stakeholders to resolve issues or delays.
• Assisting procurement with sourcing, price comparisons, vendor communication, and follow‑up.
• Maintaining accurate supply chain records and preparing basic reports related to order status, supplier performance, and inventory tracking.
• Providing general administrative and documentation support to the supply chain and procurement teams.
• Performing additional duties as needed to support the department.

What We’re Looking For

• Strong written and spoken English—must be able to communicate clearly with U.S.-based teams.
• Excellent organization, accuracy, and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Good analytical and problem‑solving skills.
• Proficiency in Microsoft Office (especially Excel).
• Experience with ERP/distribution systems; SAP experience is a plus.
• Previous administrative or operational experience in supply chain or purchasing preferred.
• Ability to work a flexible schedule to ensure daily overlap with U.S. hours.

Education & Experience

• Bachelor’s degree in a related field
• Experience in a purchasing, logistics, or supply chain support role is highly desirable.