Procurement Coordinator

ApplyBoard India Private Limited; Gurgaon; On-site; INR 600,000 - 1,200,000; Full time

Benefits offered by this job

Diversity and inclusion accommodations

Job summary

ApplyBoard India Private Limited is seeking a Procurement Specialist to convert approved requisitions into purchase orders and ensure accurate vendor selection. The ideal candidate will have over 5 years of experience in procurement or accounts payable, and a bachelor's degree is preferred.

The role requires strong organizational skills and attention to detail to manage multiple priorities efficiently. ApplyBoard embraces diversity and welcomes applicants with disabilities, providing the necessary accommodations throughout the hiring process.

Qualifications

• 5+ years of experience in procurement or accounts payable.
• High school diploma or equivalent required.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Convert approved requisitions into purchase orders.
• Review invoices against purchase orders before payment processing.
• Track and manage procurement communications.

Skills

Attention to detail

Problem-solving

Organizational skills

Microsoft Excel proficiency

Education

Bachelor’s degree preferred

Job description

ApplyBoard simplifies the study abroad application process by connecting international students, advisors, and educational institutions on a personalized platform. We strive to break down barriers to international education while nurturing career growth for our team members.

Responsibilities

• Convert approved requisitions into purchase orders and issue them to vendors.
• Validate vendor information and ensure correct vendor selection for each transaction.
• Create and manage blanket purchase orders where appropriate.
• Review invoices against purchase orders to ensure accuracy before payment processing.
• Follow up with internal teams to resolve missing or incomplete purchase order details.
• Partner with Accounting to ensure proper general ledger coding and fixed asset classification.
• Monitor procurement workflows and proactively address delays or bottlenecks.
• Track and manage procurement communications, including shared inboxes and vendor outreach.
• Maintain logs for special handling requests and payment instructions.
• Run regular reports to ensure timely processing of requisitions and purchase orders.
• Support upcoming payment cycles by ensuring invoices are complete and ready for processing.
• Communicate clearly with stakeholders on pending, incomplete, or unapproved requests.
• Contribute to process improvements that increase efficiency and reduce errors.

Qualifications

• 5+ years of experience in procurement, accounts payable, or a related finance function.
• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Strong attention to detail and accuracy in financial and operational processes.
• Proficiency in Microsoft Excel and standard business tools.
• Strong organizational and time‑management skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Strong problem‑solving skills and ability to work cross‑functionally.
• Professional judgment and ability to handle sensitive information.

About ApplyBoard

ApplyBoard empowers students worldwide to access international education. Our global team leverages technology to build innovative tools that support students and partner institutions.

ApplyBoard welcomes applications from people with disabilities. Accommodations are available upon request for candidates in all aspects of the hiring and selection process.