Procurement Coordinator

AVI-SPL, Inc.; Gurugram District; On-site; INR 700,000 - 900,000; Full time

Job summary

A leading technology services provider in Gurgaon, India is seeking a Procurement Specialist to oversee the delivery of goods and services, manage material costs, and ensure compliance with procurement procedures. Candidates should have a minimum of a 4-year degree in a relevant field and at least 5 years of logistics operations experience. Excellent communication skills are essential for interacting with internal employees and vendors. This role provides opportunities for professional growth in a dynamic environment.

Qualifications

• Communicate and interact with internal employees, clients and colleagues professionally.
• Demonstrate time management skills with attention to detail.
• Ability to manage multiple tasks with changing priorities.

Responsibilities

• Oversee the delivery of goods and services according to project plans.
• Manage material cost and negotiate pricing.
• Process orders and verify invoices against Purchase Orders.

Skills

Excellent communication and interpersonal skills

Self-starter capable of working independently

Structured problem-solving skills

Time management skills with attention to detail

Ability to balance multiple tasks

Education

Minimum of a 4-year degree in supply chain or related field

5+ years of logistics operations experience

Job description

Long Description

Day-To-Day Responsibilities

• Partner with project teams to oversee the delivery of goods and services to ensure they are delivered and executed in alignment with the project plan
• Manage material cost/risk through a number of methods including price negotiation and alternative sourcing as required
• Responsible for submission of orders into the finance system to facilitate procurement of goods and services through the corporate procurement team
• Identify, research and resolve discrepancies with any existing purchase orders
• Coordinate with the corporate procurement team for any changes required to existing purchase orders, including cancellation
• Responsible for processing all drop ship invoices
• Verify invoices against Purchase Orders and receive orders in our accounting system
• Assist with the follow up for the status of Purchase Orders
• Assist with the web help desk
• Responsible for cancelling purchase orders, changing addresses on order, creating fixed asset order, and ordering supplies for a branch
• Support other Procurement team members as time permits or when requested by the Procurement Manager
• Ensure that all drop ship invoices are processed in a timely manner
• Identify, research, and resolve discrepancies between invoices and purchase orders
• Contact vendors as needed to resolve any issues and respond to their inquiries
• Obtain accurate serial numbers from invoice or by contacting vendor
• Ensure that accurate serial numbers are entered for all appropriate products
• Assist with drop ship invoice preparations and audit processes as needed
• Contribute to improving process workflows and maintaining system administration
• Assist Procurement team with any special projects as requested
• Other duties assigned as needed

Skills & Abilities

• Communicate and interact with internal employees, clients and colleagues in a professional and timely manner
• Self‑starter capable of working independently and ensuring to meet deadlines
• Excellent communication and interpersonal skills, both verbal and written
• Ability to balance multiple tasks with changing priorities
• Excellent structured problem‑solving skills
• Demonstrate time management skills with attention to detail

Education and/or Experience

• Minimum of a 4‑year degree or comparable industry experience in supply chain or related field
• 5+ years of logistics operations experience preferred
• Demonstrated experience understanding and executing supply chain strategies, resulting in exceeding business targets