Procurement Coordinator

ApplyBoard; Gurgaon; On-site; INR 900,000 - 1,800,000; Full time

Job summary

ApplyBoard is seeking a Procurement Coordinator to support school partners with purchasing operations and vendor coordination. You will convert requisitions into purchase orders, validate vendor data, manage blanket orders, and reconcile invoices with POs.

You will work closely with Accounting and internal teams to keep procurement workflows clean and scalable. Bring 5+ years of procurement or AP experience, a high school diploma or higher, and strong Excel skills.

Qualifications

• 5+ years of experience in procurement, accounts payable, or a related finance function.
• Strong attention to detail and accuracy in financial processes.
• Proficiency in Excel and standard business tools.

Responsibilities

• Convert approved requisitions into purchase orders and issue them to vendors.
• Validate vendor information and ensure correct vendor selection for each transaction.
• Create and manage blanket purchase orders where appropriate.
• Review invoices against purchase orders to ensure accuracy before payment processing.
• Follow up with internal teams to resolve missing or incomplete purchase order details.
• Partner with Accounting to ensure proper general ledger coding and fixed asset classification.
• Monitor procurement workflows and address delays or bottlenecks.
• Track procurement communications and vendor outreach.
• Maintain logs for special handling requests and payment instructions.
• Run regular reports to ensure timely processing of requisitions and purchase orders.
• Support upcoming payment cycles by ensuring invoices are complete and ready for processing.
• Communicate with stakeholders on pending, incomplete, or unapproved requests.
• Contribute to process improvements that increase efficiency and reduce errors.

Skills

Procurement experience

Attention to detail

Cross-functional collaboration

Vendor management

Accounts payable basics

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Excel

Job description

ApplyBoard simplifies the study abroad application process by connecting international students, international student advisors, and educational institutions on one personalized platform. For more than a decade, ApplyBoard's team members have been dedicated to breaking down barriers to international education, while thriving at a company that invests in their career growth. Our six core values guide us in our mission to educate the world, and are the foundation of our company culture. As an organization built on diversity, our team members are representative of the students we support.

The Opportunity: ApplyBoard is seeking a Procurement Coordinator to support one of our school partners with purchasing operations and vendor coordination. This role ensures that requisitions are accurately converted into purchase orders, invoices align with approved spend, and procurement workflows operate efficiently and with strong financial controls. You’ll sit at the intersection of Finance, vendors, and internal teams—keeping purchasing processes clean, timely, and scalable as the business grows.

What You’ll Be Doing Every Day:

• Convert approved requisitions into purchase orders and issue them to vendors
• Validate vendor information and ensure correct vendor selection for each transaction
• Create and manage blanket purchase orders where appropriate
• Review invoices against purchase orders to ensure accuracy before payment processing
• Follow up with internal teams to resolve missing or incomplete purchase order details
• Partner with Accounting to ensure proper general ledger coding and fixed asset classification
• Monitor procurement workflows and proactively address delays or bottlenecks
• Track and manage procurement communications, including shared inboxes and vendor outreach
• Maintain logs for special handling requests and payment instructions
• Run regular reports to ensure timely processing of requisitions and purchase orders
• Support upcoming payment cycles by ensuring invoices are complete and ready for processing
• Communicate clearly with stakeholders on pending, incomplete, or unapproved requests
• Contribute to process improvements that increase efficiency and reduce errors

What You Bring to the Table:

• 5+ years of experience in procurement, accounts payable, or a related finance function
• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• Equivalent combination of education and experience will be considered
• Strong attention to detail and accuracy in financial and operational processes
• Proficiency in Microsoft Excel and standard business tools
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving skills and ability to work cross-functionally
• Professional judgment and ability to handle sensitive information

About ApplyBoard

ApplyBoard empowers students around the world to access international education. Our global team leverages cutting-edge technology to build innovative tools and share sector insights that support our network of international students and 1,500+ partner institutions. We've helped more than 1,300,000 students from over 180 countries with their study abroad journey so far, and we're just getting started.

ApplyBoard welcomes applications from people with disabilities. Accommodations are available upon request for candidates in all aspects of the hiring and selection process.