Assistant Manager - Procurement

Casagrand International School; Chennai District; On-site; INR 900,000 - 1,200,000; Full time

Job summary

Casagrand International School is seeking an Assistant Manager Procurement to manage end‑to‑end procurement for academics, administration, and operations. You will source vendors, negotiate terms, and ensure timely delivery while maintaining quality and compliance.

The role requires 4–6 years in procurement or vendor management, with preference for educational or facilities procurement experience. Strong analytical, documentation, and stakeholder management skills are essential.

Qualifications

• Bachelor’s degree in Commerce, Business Administration, Supply Chain Management, Logistics, or related field.
• MBA in Supply Chain Management, Operations, Procurement, or related specialization preferred.

Responsibilities

• Plan, coordinate, and execute procurement activities for academic, administrative, and operational departments.
• Source vendors and obtain competitive quotations while ensuring quality, cost-effectiveness, and timely delivery.
• Evaluate supplier performance and develop long‑term relationships with reliable vendors.
• Negotiate pricing, payment terms, delivery schedules, and service agreements.
• Prepare purchase requisitions, purchase orders, work orders, and procurement documentation.
• Monitor procurement budgets and identify opportunities for cost savings without compromising quality.
• Coordinate with finance, administration, maintenance, and user departments to understand procurement requirements.
• Ensure timely procurement of classroom furniture, laboratory equipment, IT assets, stationery, housekeeping materials, sports equipment, uniforms, transportation requirements, and facility‑related supplies.
• Track purchase orders and ensure on‑time delivery of goods and services.
• Verify received materials against purchase orders and coordinate with stores for inventory updates.
• Maintain procurement records, vendor databases, contracts, and documentation for audit purposes.
• Ensure procurement activities comply with organizational policies and statutory requirements.
• Resolve supplier‑related issues, delivery delays, and quality concerns.
• Analyze procurement trends and prepare periodic MIS reports for management.
• Support annual budgeting, forecasting, and vendor performance reviews.
• Perform additional responsibilities assigned by the Reporting Manager or Management.

Skills

Procurement strategies

Vendor management

Negotiation

Cost analysis

Inventory planning

Documentation

Stakeholder management

Communication

Education

Bachelor's degree in Commerce/Administration/Logistics

MBA in Supply Chain/Procurement (preferred)

Tools

ERP/Procurement management systems

Microsoft Excel (Advanced)

Microsoft Office / Google Workspace

Inventory management software

Purchase order management systems

Data analysis and reporting tools

Job description

Job Summary

The Assistant Manager Procurement is responsible for managing the procurement of goods, services, and equipment required for the smooth functioning of the institution. The role ensures timely sourcing, vendor management, contract administration, cost optimization, and compliance with procurement policies while maintaining quality standards and supporting operational requirements.

Key Responsibilities

• Plan, coordinate, and execute procurement activities for academic, administrative, and operational departments.
• Source vendors and obtain competitive quotations while ensuring quality, cost-effectiveness, and timely delivery.
• Evaluate supplier performance and develop long‑term relationships with reliable vendors.
• Negotiate pricing, payment terms, delivery schedules, and service agreements.
• Prepare purchase requisitions, purchase orders, work orders, and procurement documentation.
• Monitor procurement budgets and identify opportunities for cost savings without compromising quality.
• Coordinate with finance, administration, maintenance, and user departments to understand procurement requirements.
• Ensure timely procurement of classroom furniture, laboratory equipment, IT assets, stationery, housekeeping materials, sports equipment, uniforms, transportation requirements, and facility‑related supplies.
• Track purchase orders and ensure on‑time delivery of goods and services.
• Verify received materials against purchase orders and coordinate with stores for inventory updates.
• Maintain procurement records, vendor databases, contracts, and documentation for audit purposes.
• Ensure procurement activities comply with organizational policies and statutory requirements.
• Resolve supplier‑related issues, delivery delays, and quality concerns.
• Analyze procurement trends and prepare periodic MIS reports for management.
• Support annual budgeting, forecasting, and vendor performance reviews.
• Perform additional responsibilities assigned by the Reporting Manager or Management.

Qualification

• Bachelor's Degree in Commerce, Business Administration, Supply Chain Management, Logistics, or a related field.
• MBA in Supply Chain Management, Operations, Procurement, or a related specialization is preferred.

Experience

• 4–6 years of experience in procurement, purchasing, supply chain, or vendor management.
• Experience in educational institutions, facilities management, or corporate procurement is preferred.

Required Skills

• Procurement and sourcing strategies.
• Vendor identification, evaluation, and relationship management.
• Negotiation and contract management.
• Cost analysis and budget management.
• Inventory coordination and material planning.
• Strong analytical and documentation skills.
• Knowledge of procurement policies and compliance.
• Excellent communication and stakeholder management skills.

Preferred Technical Skills

• ERP / Procurement Management Systems
• Microsoft Excel (Advanced)
• Microsoft Office / Google Workspace
• Inventory Management Software
• Purchase Order Management Systems
• Data Analysis and Reporting Tools

Key Competencies

• Negotiation Skills
• Planning and Organization
• Vendor Relationship Management
• Cost Optimization
• Attention to Detail
• Problem Solving
• Communication
• Time Management
• Team Collaboration
• Integrity and Accountability

Key Performance Indicators (KPIs)

• Timely procurement and delivery of materials.
• Cost savings achieved through negotiations.
• Vendor performance and service quality.
• Purchase order turnaround time.
• Procurement budget adherence.
• Accuracy of procurement documentation.
• Inventory availability and stock management.
• User department satisfaction.