Procurement And Subcontract — MEP

Phenom; Dadri; On-site; INR 2,800,000 - 5,200,000; Full time

Job summary

Phenom is seeking an experienced Procure­ment & Subcontract Manager—MEP for Delhi, India. You will own procurement for long‑lead OEM equipment (generators, UPS, switchgear, chillers) and installation subcontracts, protecting the project schedule and margins through back‑to‑back packaging.

The role requires 15–20 years in MEP procurement for EPC/data center projects, strong negotiation, ERP/SAP fluency, and experience with OEM frameworks, with frequent regional travel and high pressure to secure

Qualifications

• Bachelor’s degree in Mechanical or Electrical (mandatory); CIPS, PMP, or CDCP an advantage.

Responsibilities

• Build the MEP procurement plan against the L3 schedule, starting with long-lead equipment and protecting order deadlines.
• Package MEP subcontracts (mechanical, electrical, ELV, fire) with clear scope splits, demarcation matrices, and back-to-back terms.
• Run RFQ cycles: bidder lists, inquiries, technical alignment with design, commercial adjudication, and award recommendations.
• Negotiate OEM supply agreements covering price, delivery, escalation, warranties, FAT and commissioning support, and spares.
• Maintain OEM frameworks and rate agreements for repeat equipment classes.
• Expedite critical orders: vendor progress, FAT scheduling with QA/QC and T&C, shipping and logistics.
• Manage subcontractor prequalification and performance; maintain the approved vendor register.
• Control procurement documentation — POs, subcontracts, amendments — and prevent claims.
• Report procurement status weekly: placed, pending, at-risk, and savings achieved.

Skills

Negotiation

Leadership

Schedule-first procurement

Contractual precision

Vendor relationship management

ERP/SAP procurement fluency

Education

Bachelor’s degree in Mechanical or Electrical

Tools

ERP/SAP

Job description

Job Description:

Job Requirements

1-Procurement & Subcontract Manager – MEP | Delhi, India

Function / Department

Supply Chain

Grade / Level

L2

Reports To

Head SCM

Location / Base

Delhi, India

Employment Type

Permanent

Mobilization Window

Travel

Frequent regional travel — vendor works, negotiations, expediting

1- Purpose of the Role (Job Summary)

Own MEP procurement and subcontracting for data center projects — from long-lead OEM equipment (generators, UPS, switchgear, chillers) to installation subcontracts — protecting schedule through early ordering and margin through competitive, back-to-back packaging.

2- Key Responsibilities and Accountabilities

• Build the MEP procurement plan against the L3 schedule, starting with long-lead equipment and protecting order deadlines.


• Package MEP subcontracts (mechanical, electrical, ELV, fire) with clear scope splits, demarcation matrices, and back-to-back terms.


• Run RFQ cycles: bidder lists, inquiries, technical alignment with design, commercial adjudication, and award recommendations.


• Negotiate OEM supply agreements covering price, delivery, escalation, warranties, FAT and commissioning support, and spares.


• Maintain OEM frameworks and rate agreements for repeat equipment classes.


• Expedite critical orders: vendor progress, FAT scheduling with QA/QC and T&C, shipping and logistics.


• Manage subcontractor prequalification and performance; maintain the approved vendor register.


• Control procurement documentation — POs, subcontracts, amendments — and prevent claims.


• Report procurement status weekly: placed, pending, at-risk, and savings achieved.

3- Key Performance Indicators

• 100% of long-lead orders placed by planned dates.


• Procurement savings of 3% or more against budget.


• No schedule slippage attributable to procurement.


• Back-to-back coverage on all subcontracts (clean flow-down audit).


• Vendor on-time-in-full delivery of 90% or better.

4- Qualifications & Certifications

Bachelor’s Degree in Mechanical or Electrical (mandatory); CIPS, PMP, or CDCP an advantage.

5- Experience

• 15–20 years in MEP procurement and subcontracting for EPC projects, including 6+ years on data center facilities.


• Direct negotiation of critical power and cooling equipment with major OEMs.


• Subcontract packaging and administration on lump-sum EPC contracts.

6- Competencies

• Strong negotiation with technical depth.


• Schedule-first procurement mindset.


• Contractual precision on scope splits and flow-downs.


• Vendor relationship management without capture.


• ERP/SAP procurement fluency.


• Negotiation & Leadership

Work Experience

Technical Skills

• Procurement


• Contract Management


• Vendor Development

Key Interfaces

• Internal: Head of SCM, MEP Manager (design), estimation, Project Controls, QA/QC, T&C, Finance, project teams.


• External: OEMs, MEP subcontractors, logistics providers, inspection agencies.

Special Conditions

High pressure to secure long-lead items; international procurement exposure.