Process Coordinator

Webbeeglobal; Dadri; On-site; INR 350,000 - 520,000; Full time

Job summary

WebBee eSolutions private limited in Noida is seeking a dedicated Process Coordination professional to manage end-to-end workflows, coordinate across multiple departments and ensure timely, documented outputs.

You will maintain trackers and status reports, escalate risks with actionable recommendations, and support founders in standardizing execution across growing teams. 1–3 years of related experience is preferred.

Qualifications

• 1-3 years of experience in process coordination or similar role.
• At least 1 year coordinating tasks across multiple people or teams.
• Excellent follow-up skills and accountability.
• Strong written and verbal communication.
• Ability to organize multiple processes, deadlines and stakeholders.
• Good working knowledge of spreadsheets, documents, email and task-management systems.
• Ability to create clear trackers, meeting notes and status reports.
• Willingness to work from the Noida office.

Responsibilities

• End-to-End Process Coordination: own processes from initiation to completion with clear steps, owners and deadlines.
• Coordinate across Operations, HR, Recruitment, Customer Support, Sales, Marketing, Finance, Product, QA and Engineering to ensure smooth handoffs and alignment.
• Maintain trackers, checklists, process documents, action lists and status reports; provide updates on progress and risks.
• Identify bottlenecks, escalate risks with clear facts and recommended actions; suggest simple process improvements.
• Support founders in standardizing execution across growing teams.

Skills

Process coordination

PMO support

Cross-functional coordination

Follow-up skills

Communication skills

Multitasking

MS Excel/Docs

Tracking & reporting

Attention to detail

Tools

Zoho Projects

Spreadsheets

Task-management systems

Job description

WebBee eSolutions private limited | Full time

WebBee global, a leading eCommerce integration service provider is a dedicated and experienced team of software professionals offering collaborative solutions to business for performance enhancement and smart automation of their process. The rich integration and automation at the core of its expertise WebBee business solutions are an array of activities including EDI, extensions, ERP consultation & strategy, process integrations and others.

Job Description

Key Responsibilities

1. End-to-End Process Coordination

• Own multiple assigned processes from initiationthrough completion.
• Break each process into clear steps, owners,deadlines and expected outputs.
• Ensure every action item is assigned, trackedand closed within the agreed timeline.
• Follow up proactively with team members withoutwaiting for reminders from management.
• Identify missing information, dependencies,bottlenecks and delays at an early stage.
• Escalate unresolved risks to the founders withclear facts and recommended next actions.

2. Cross-Functional Execution

• Coordinate between departments such asOperations, HR, Recruitment, Customer Support, Sales, Marketing, Finance,Product, QA and Engineering.
• Ensure handovers between teams are complete andresponsibilities are clearly understood.
• Arrange process-related discussions whencoordination gaps cannot be resolved through routine follow-up.
• Maintain alignment between all stakeholders andavoid tasks being lost between departments.
• Communicate changes in scope, priority ordeadlines to the relevant stakeholders.

3. Tracking, Documentation and Reporting

• Maintain trackers, checklists, processdocuments, action lists and status reports.
• Record key decisions, responsibilities anddeadlines from meetings or discussions.
• Provide concise daily or weekly updates onprogress, delays, risks and required decisions.
• Ensure process documents and SOPs remain currentwhen workflows change.
• Use Zoho Projects, spreadsheets and otherinternal tools to maintain visibility and accountability.

4. Process Discipline and Improvement

• Check whether teams are following the definedprocess and required documentation.
• Identify recurring coordination failures,approval delays, unclear ownership or repeated follow-ups.
• Suggest simple improvements that make processesclearer, faster and easier to track.
• Help introduce templates, checklists, remindersand review mechanisms for repeatable processes.
• Support the founders in standardizing executionacross growing teams.

Requirements

Required Experience and Skills

• 1-3 years of experience in process coordination,operations coordination, project coordination, administration, PMO support or asimilar execution-focused role.
• At least one year of practical experiencecoordinating tasks or processes across multiple people or teams is preferred.
• Excellent follow-up skills and the confidence tohold owners accountable for commitments.
• Strong written and verbal communication skills.
• Ability to organize multiple processes,deadlines and stakeholders simultaneously.
• Good working knowledge of spreadsheets,documents, email and task-management systems.
• Ability to create clear trackers, meeting notes,checklists and status reports.
• Comfort working directly with founders andproviding transparent updates.
• Strong attention to detail, reliability and aclosure-oriented mindset.
• Willingness to work from the Noida office.