PMO Analyst

WPP Production India [Marketing Operations Studios]; Gurugram District; On-site; INR 1,400,000 - 2,200,000; Full time

Job summary

WPP Production India (Marketing Operations Studios) is seeking an experienced Executive Assistant/PMO professional to support senior leadership, including CEO/CXO-level stakeholders. You will manage calendars, coordinate leadership meetings, and help drive governance and reporting across multiple functions.

You will create executive-ready presentations, dashboards, and status reports, facilitate Scrum ceremonies, track milestones, and liaise with internal and external partners to ensure timely

Qualifications

• 5+ years supporting senior executives, offices, PMO, or strategic business operations.
• Strong project management with cross-functional teams.
• Experience managing executive calendars and leadership communications.
• Experience facilitating governance, sprint meetings, action tracking, and reporting.
• Advanced PowerPoint skills for executive presentations and board decks.
• Strong Excel skills, reporting, and business analysis.
• Excellent written and verbal communication.
• Excellent organizational and multitasking abilities.
• Ability to work in fast-paced environments with multiple stakeholders.

Responsibilities

• Provide end-to-end executive support to senior leadership, including CEO/CXO-level stakeholders.
• Coordinate leadership meetings, strategic reviews, business updates, and stakeholder interactions.
• Prepare agendas, meeting notes, action trackers, and follow-ups to ensure timely execution of commitments.
• Act as a trusted liaison between the executive office and internal/external stakeholders.
• Drive and monitor multiple strategic and operational projects from initiation through completion.
• Facilitate Scrum ceremonies, project review meetings, status checkpoints, and governance forums.
• Track project progress, milestones, dependencies, and deliverables while ensuring alignment with business objectives.
• Maintain project documentation, dashboards, and executive reporting mechanisms.
• Create professional executive presentations, board decks, quarterly reviews, and business updates.
• Consolidate data from multiple sources and develop meaningful reports, dashboards, and performance insights.
• Perform basic to intermediate data analysis to support strategic decision-making.
• Provide structured business insights, recommendations, and status reports to senior leadership.
• Collaborate with internal teams, external partners, vendors, and senior management to ensure seamless execution of initiatives.
• Build strong working relationships across departments to drive alignment and timely decision-making.
• Ensure clear communication and regular project updates to stakeholders.

Skills

Executive support

Project management

Calendar management

Stakeholder engagement

Governance & reporting

PowerPoint

Excel

Business analysis

Written and verbal communication

Organizational skills

Agile / Scrum familiarity

Tools

PowerPoint

Excel

Job description

• Provide end-to-end executive support to senior leadership, including CEO/CXO-level stakeholders.
• Coordinate leadership meetings, strategic reviews, business updates, and stakeholder interactions.
• Prepare agendas, meeting notes, action trackers, and follow-ups to ensure timely execution of commitments.
• Act as a trusted liaison between the executive office and internal/external stakeholders.

Project Management & PMO

• Drive and monitor multiple strategic and operational projects from initiation through completion.
• Facilitate Scrum ceremonies, project review meetings, status checkpoints, and governance forums.
• Track project progress, milestones, dependencies, and deliverables while ensuring alignment with business objectives.
• Maintain project documentation, dashboards, and executive reporting mechanisms.

Reporting & Business Operations

• Create professional executive presentations, board decks, quarterly reviews, and business updates.
• Consolidate data from multiple sources and develop meaningful reports, dashboards, and performance insights.
• Perform basic to intermediate data analysis to support strategic decision-making.
• Provide structured business insights, recommendations, and status reports to senior leadership.

Stakeholder Management

• Collaborate with internal teams, external partners, vendors, and senior management to ensure seamless execution of initiatives.
• Build strong working relationships across departments to drive alignment and timely decision-making.
• Ensure clear communication and regular project updates to stakeholders.

What will you need?

Must Have Skills

• 5+ years of experience supporting senior executives, leadership offices, PMO functions, or strategic business operations.
• Strong project management experience with exposure to working with cross-functional teams.
• Proven experience managing executive calendars, leadership communications, and stakeholder engagement.
• Experience facilitating project governance, sprint meetings, action tracking, and project reporting.
• Advanced PowerPoint skills with the ability to create executive-ready presentations and board decks.
• Strong analytical mindset with proficiency in Excel, reporting, and business analysis.
• Exceptional written and verbal communication skills.
• Strong organizational and multitasking abilities with attention to detail.
• Ability to work in fast-paced environments with multiple stakeholders.

Preferred Skills

• Experience working in a CEO Office, PMO, Chief of Staff Office, Management Consulting, or Corporate Strategy environment.
• Familiarity with Agile/Scrum methodologies and project governance frameworks.