Personal Assistant To Principal

VIBGYOR Group of Schools; Hadapsar; On-site; INR 300,000 - 550,000; Full time

Job summary

VIBGYOR Group of Schools in Pune is seeking a dynamic Personal Assistant to the Principal for our Fursungi, Hadapsar branch. The role provides essential administrative and operational support to the Principal and ensures smooth coordination with internal teams and CBSE requirements.

The ideal candidate will have prior CBSE school experience, strong English communication, and hands-on knowledge of CBSE website/OSIS, student registration processes and official CBSE communication practices.

Qualifications

• Graduate with relevant experience as a PA / Executive Assistant / School Administrator / Principal's Office Coordinator.
• Prior CBSE school experience is mandatory.
• Strong written and verbal English communication skills.
• Proficient in MS Office and email communication.

Responsibilities

• Provide comprehensive administrative and secretarial support to the Principal.
• Manage the Principal's calendar, meetings, appointments and day-to-day coordination.
• Prepare and maintain official correspondence, reports, records and documents.
• Coordinate communication between the Principal, staff, parents, students and external stakeholders.
• Monitor and track CBSE circulars, notifications, guidelines and updates and ensure relevant information is communicated to concerned stakeholders.
• Handle official school communication with CBSE, including drafting and sending emails and maintaining related records.
• Support CBSE-related documentation, submissions and compliance activities.
• Coordinate and assist with CBSE student registration processes for Grades 9–12, including data verification and documentation.
• Have working knowledge of CBSE website/portal and OSIS and support school-related processes on these platforms.

Skills

English communication

MS Office

Coordination

Education

Graduate

Tools

CBSE OSIS

CBSE website

Job description

We are looking for Personal Assistant to Principal our Fursungi, Hadapsar branch.

About the Role

We are looking for a dynamic, organized and presentable Personal Assistant to the Principal to provide effective administrative and operational support to the Principal while ensuring smooth coordination with internal teams and CBSE-related requirements.

The ideal candidate should have prior experience working in a CBSE school and possess good knowledge of CBSE website, circulars, norms, student registration processes and official communication with CBSE.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to the Principal.
• Manage the Principal's calendar, meetings, appointments and day-to-day coordination.
• Prepare and maintain official correspondence, reports, records and documents.
• Coordinate communication between the Principal, staff, parents, students and external stakeholders.
• Monitor and track CBSE circulars, notifications, guidelines and updates and ensure relevant information is communicated to concerned stakeholders.
• Handle official school communication with CBSE, including drafting and sending emails and maintaining related records.
• Support CBSE-related documentation, submissions and compliance activities.
• Coordinate and assist with CBSE student registration processes for Grades 9, 10, 11 and 12, including data verification and documentation.
• Have working knowledge of CBSE website/portal and OSIS and support school-related processes on these platforms.
• Maintain confidentiality of sensitive information and school records.
• Follow up with different departments to ensure timely completion of tasks assigned by the Principal.
• Assist in meetings, inspections, audits, school events and other administrative requirements.
• Ensure professional and timely communication on behalf of the Principal.

Candidate Profile

• Graduate with relevant experience as a PA / Executive Assistant / School Administrator / Principal's Office Coordinator.
• Prior experience in a CBSE school is mandatory.
• Good working knowledge of CBSE rules, regulations, circulars and compliance requirements.
• Hands‑on knowledge of CBSE website/portal, OSIS and student registration processes.
• Strong written and verbal English communication skills.
• Excellent coordination, follow‑up and organisational skills.
• Proficient in MS Office, email communication and documentation.
• Should be active, energetic, confident, well‑groomed and presentable.
• Ability to multitask, prioritise and work in a fast‑paced school environment.
• Should demonstrate professionalism, discretion and a high level of confidentiality.

Preferred Experience

Candidates who have previously worked in the Principal's Office / CBSE school administration / CBSE compliance / academic administration will be preferred.

Thanks & Regards,

Sonali Ambani

Executive - HR

Park Infinia, Survey No.214,

Bhekrai Nagar, Opp.Shivshankar Mangal

Karyalaya, Village Fursungi,

Taluka – Haveli, Pune, Maharashtra – 412308

Landline - 02027405600 Ext - 9010

www.vgos.org