Personal Assistant to JMD

Jain International Trade Organisation - India; Indore District; On-site; INR 250,000 - 420,000; Full time

Job summary

MN GLOBEX PVT LIMITED in Indore is seeking an entry-level Personal Assistant to the Managing Director. The role focuses on providing high-level administrative and confidential support, managing schedules, coordinating meetings, and arranging travel.

Responsibilities include handling correspondence, preparing reports, and ensuring smooth MD office operations. This role is onsite and requires diligent organization and discretion.

Qualifications

• High-level administrative support to the MD.
• Ability to manage schedules, meetings, and confidential information.

Responsibilities

• Manage the MD's daily calendar, appointments, and meetings.
• Coordinate internal and external meetings and prepare agendas.

Skills

Administrative support

Calendar management

Meeting coordination

Communication

Travel coordination

Documentation

Job description

MN GLOBEX PVT LIMITED Indore Posted about 2 months ago Updated about 2 months ago

Job Type: FullTimePermanent

Work Mode: Onsite

Experience: EntryLevel

Travel Requirements:

Skills:

The Personal Assistant to the Managing Director is responsible for providing high-level administrative, organizational, and confidential support to the MD. The role includes managing schedules, coordinating meetings, handling correspondence, preparing reports, arranging travel, and ensuring the smooth functioning of the MD's office.

Responsibilities

Executive Support

• Manage the MD's daily calendar, appointments, and meetings.
• Prioritize and coordinate the MD's schedule efficiently.
• Screen phone calls, emails, and correspondence.
• Prepare daily agendas and briefing notes for meetings.
• Follow up on action points and ensure timely completion.

Meeting & Event Coordination

• Schedule internal and external meetings.
• Prepare meeting agendas, presentations, and supporting documents.
• Record meeting minutes (MOM) and circulate them to stakeholders.
• Track pending tasks and follow up with departments.
• Coordinate conferences, seminars, and business events.

Communication Management

• Draft professional emails, letters, reports, and presentations.
• Handle confidential communications on behalf of the MD.
• Liaise with clients, vendors, government authorities, and business associates.
• Coordinate with all departments for information and updates.

Travel & Logistics

• Arrange domestic and international travel.
• Book flights, hotels, transportation, and meeting venues.
• Prepare travel itineraries and expense reports.
• Ensure all travel documents are available.

Documentation & Record Management

• Maintain confidential files, contracts, and important documents.
• Organize physical and digital records.
• Prepare business reports, presentations, and MIS reports.
• Maintain proper document filing and retrieval systems.

Administrative Responsibilities

• Coordinate office administration related to the MD's office.
• Monitor deadlines and project timelines.
• Assist in preparing budgets, proposals, and presentations.
• Manage office supplies and executive office requirements.

Coordination & Follow-up

• Coordinate with department heads on behalf of the MD.
• Track progress of assigned projects and initiatives.
• Ensure timely execution of management decisions.
• Maintain effective communication across teams.

Confidentiality

• Handle sensitive business information with complete confidentia