Personal Assistant to Director

Global Colliance; Vadodara; On-site; INR 300,000 - 460,000; Full time

Job summary

Global Colliance, an Overseas Education Consultant in Gujarat, seeks a proactive Personal Assistant to the Director for its Vadodara office. You will manage schedules, coordinate meetings, handle communications, track follow-ups and ensure smooth day-to-day operations.

Requirements include excellent English communication and proficiency in Gujarati/Hindi, strong organisational skills, and familiarity with MS Office/Google Workspace. Prior experience with senior management is preferred.

Qualifications

• Excellent communication in English and Gujarati/Hindi.
• Strong organisational and time-management skills.
• Good knowledge of MS Office / Google Workspace.
• Good working knowledge of Excel and PowerPoint.
• Strong follow-up and coordination skills.
• Professional email and communication skills.
• Ability to multitask and manage priorities.
• Good interpersonal and relationship-management skills.
• Professional appearance and attitude.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Calendar & Schedule Management
• Communication & Coordination
• Meeting Management
• Task & Follow-Up Management
• Travel & Event Coordination
• Documentation & Reporting
• Office & Management Coordination
• Confidentiality

Skills

Excellent communication

Organisational skills

MS Office / Google Workspace

Excel / PowerPoint

Follow-up coordination

Email communication

Multitasking

Interpersonal skills

Professional appearance

Pressure handling

Tools

MS Office / Google Workspace

Excel

PowerPoint

Job description

Company Description

Global Colliance is an Overseas Education Consultant located in Gujarat that has been counselling students for more than a decade to study abroad with transparent, professional services. Our mission and vision are to inspire students to explore and transform themselves in their life. We have a 100% admission and 99% visa ratio.

Role Overview

We are looking for a smart, organised, proactive and highly responsible Personal Assistant to the Director for our Vadodara office.

The candidate will work closely with the Director and will be responsible for managing schedules, coordinating meetings, handling communication, tracking important follow-ups and ensuring smooth execution of day-to-day management activities.

Key Responsibilities

• 1. Calendar & Schedule Management
• 2. Communication & Coordination
• 3. Meeting Management
• 4. Task & Follow-Up Management
• 5. Travel & Event Coordination
• 6. Documentation & Reporting
• 7. Office & Management Coordination
• 8. Confidentiality

Required Skills

• Excellent communication skills in English and Gujarati/Hindi
• Strong organisational and time-management skills
• Good knowledge of MS Office / Google Workspace
• Good working knowledge of Excel and PowerPoint
• Strong follow-up and coordination skills
• Professional email and communication skills
• Ability to multitask and manage priorities
• Good interpersonal and relationship-management skills
• Professional appearance and attitude
• Ability to work under pressure and meet deadlines

Preferred Candidate Profile

• Experience: 1–3 years in Personal Assistant, Executive Assistant, Management Coordinator, Office Coordinator or similar roles.
• Experience working directly with senior management/directors will be preferred.
• Candidates from education, consulting, corporate, administration, hospitality or service industries can be considered.
• Should be comfortable handling multiple responsibilities simultaneously.