Personal Assistant To Chairman

Bindal Stainless Sirmaur; New Delhi; Presencial; INR 700.000 - 1.200.000; Jornada completa

Descripción de la vacante

Bharat Green Recycling Renewables Limited invites an experienced Executive Personal Assistant to support the Chairman at the Head Office in New Delhi. The role focuses on gatekeeping, strategic administration, and coordinating high-level scheduling with stakeholders across departments and external partners.

The ideal candidate will lead in calendar management, MIS data consolidation from the Paonta Sahib plant and sales teams, and manage the Chairman's extensive social and external commitments

Formación

• 5–10 years of experience as PA/EA supporting C-suite executives (manufacturing/steel/infrastructure preferred).
• Fluent in English and Hindi; strong written and spoken communication.
• Advanced MS Excel (VLOOKUP, Pivot Tables) and PowerPoint for MIS presentations.
• ERP proficiency (SAP/Oracle/Tally) for fetching operational reports.

Responsabilidades

• Manage chairman's complex calendar, travel, and meetings.
• Prepare briefing materials and daily MIS summaries for the Chairman.
• Coordinate internal/external meetings, minutes, action items, and travel logistics.
• Draft speeches and official correspondence for social and external engagements.

Conocimientos

MS Excel

MS PowerPoint

ERP systems

English proficiency

Hindi proficiency

Communication skills

Organizational skills

Educación

Bachelor's degree

MBA preferred

Secretarial certification preferred

Herramientas

SAP

Oracle

Tally

Descripción del empleo

Job Description: Executive Personal Assistant to the Chairman

Position Title: Executive Personal Assistant (PA) to the Chairman

Company: Bharat Green Recycling Renewables Limited

Location: Head Office New Delhi

Gender Preference: Male / Female

Reporting To: Chairman

We are seeking a highly organized, proactive, and dynamic Executive Personal Assistant (PA) to support our Chairman at the Head Office in New Delhi. The ideal candidate will act as a primary gatekeeper and strategic administrator, managing the Chairmans day-to-day corporate schedule, collating and presenting operational MIS data from the manufacturing plant and sales teams, and managing the Chairmans extensive social, philanthropic, and external commitments.

Key Responsibilities & Duties

1. Executive Calendar & Agenda Management

• Manage and maintain the Chairmans complex daily, weekly, and monthly schedule, appointments, and travel itineraries.
• Act as the primary point of contact between the Chairman and internal/external stakeholders (departmental heads, plant leadership at Paonta Sahib, clients, industry bodies, and government officials).
• Prepare briefing materials, agendas, and context notes prior to all meetings.
• Handle high-level communications, including emails, letters, and confidential documentation.

2. Operational & MIS Reporting

• Daily collection, consolidation, and cross-verification of Management Information System (MIS) reports from the Paonta Sahib plant (production output, dispatch, raw material stock, downtime, yield metrics) and sales/marketing divisions.
• Synthesize raw data into concise daily summaries, visual dashboards, and high-level presentations for the Chairman's morning briefing.
• Track Key Performance Indicators (KPIs) across plant operations, finance, and sales, highlighting variances or critical issues requiring the Chairmans immediate attention.
• Follow up with executive team members on action items arising from board meetings, operational reviews, and strategy sessions.

3. Coordination & Protocol Management

• Organize internal and external meetings, town halls, video conferences, and site visits (including periodic visits to the Paonta Sahib manufacturing facility).
• Draft minutes of meetings (MoMs), assign action items to respective department heads, and enforce strict follow-up timelines.
• Coordinate end-to-end travel logistics (domestic and international flights, local transport, accommodation, and documentation).

4. Management of Social & External Engagements

• Coordinate the Chairmans involvement in social organizations, NGOs, industry chambers (e.g., FICCI, CII, ASSOCHAM), and trade associations.
• Organize logistics, speaking engagements, media coverage, and invitations for social gatherings, charity events, and industry summits.
• Draft speeches, message notes, congratulatory letters, and official correspondence related to social initiatives.

Required Knowledge, Skills & Qualifications

• Education: Bachelors degree in Business Administration, Commerce, Engineering, or a related field. An MBA or Secretarial Certification is preferred.
• Experience: 5 to 10 years of experience as a Personal Assistant, Executive Assistant, or Secretarial Associate supporting C-suite executives (preferably in Manufacturing, Steel, Heavy Engineering, or Infrastructure sectors).
• Technical Skills: Advanced proficiency in MS Excel (VLOOKUP, Pivot Tables, data visualization) and MS PowerPoint for MIS presentation.
• Proficiency in ERP systems (SAP/Oracle/Tally) for fetching operational reports.
• Flawless business communication in English and Hindi (written and spoken).
• Core Competencies: Strong analytical mindset capable of understanding manufacturing KPIs (metric tonnage, yield, stock levels).
• Exceptional organizational and multitasking capabilities under tight deadlines.
• High level of discretion, integrity, and confidentiality.

Work Location & Schedule

• Office Base: Head Office, New Delhi.
• Flexibility: Must be adaptable to extended working hours when required by the Chairman's schedule or urgent operational demands.