Personal Assistant

JobTrade; India; On-site; INR 350,000 - 550,000; Full time

Job summary

JobTrade is seeking a highly organized Personal Assistant to support the Director and senior management with day-to-day administrative duties, scheduling, travel planning, and coordination with clients, vendors, and internal teams.

The role requires excellent communication, strong organizational skills, confidentiality, and the ability to manage multiple priorities while drafting official documents and maintaining records.

Qualifications

• Graduate in any discipline; preference for Business Administration or Management.
• 1–3 years of experience as a Personal Assistant or similar role.
• Experience in aviation, corporate, travel, hospitality, or service industry is an advantage.

Responsibilities

• Manage Director's daily calendar, appointments, meetings, and travel.
• Coordinate and follow up on meetings, client enquiries and operational matters.
• Handle official emails, calls, messages, and correspondence professionally.
• Prepare and maintain daily schedules, meeting notes, reports, MIS, and follow-up trackers.
• Maintain proper records of quotations, proposals, agreements, documents, and business communications.
• Monitor pending tasks and provide timely reminders and follow-ups to management.
• Assist in preparing presentations, company profiles, letters, quotations, and official documents.
• Maintain confidentiality of company and management information.
• Coordinate travel arrangements, accommodation, meetings, and other business requirements when required.
• Attend to urgent assignments and ensure timely completion of tasks delegated by management.
• Support management in business development, client coordination, and administrative activities.
• Maintain professional communication with important clients and business associates.
• Assist in coordinating aviation-related requirements from enquiry to quotation and further follow-up.

Skills

Excellent communication

Organisational skills

Time-management

Multitasking

Follow-up

Interpersonal skills

Confidentiality

Attention to detail

Professional demeanor

Education

Graduate degree

Tools

MS Office

Google Workspace

Job description

Job Description:

JOB SUMMARY

We are looking for a highly organised, professional, and proactive Personal Assistant to support the Director/Senior Management in day-to-day business, administrative, communication, and coordination activities. The candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining records, following up on important tasks, and ensuring smooth communication between management, clients, vendors, operators, and internal teams.

KEY RESPONSIBILITIES

• Manage the Director’s daily calendar, appointments, meetings, and travel schedules .
• Coordinate and follow up on business meetings, client enquiries and operational matters .
• Handle official emails, calls, messages, and correspondence professionally.
• Prepare and maintain daily schedules, meeting notes, reports, MIS, and follow-up trackers .
• Maintain proper records of quotations, proposals, agreements, documents, and business communications .
• Monitor pending tasks and provide timely reminders and follow-ups to management.
• Assist in preparing presentations, company profiles, letters, quotations, and official documents .
• Maintain confidentiality of company and management information.
• Coordinate travel arrangements, accommodation, meetings, and other business requirements when required.
• Attend to urgent assignments and ensure timely completion of tasks delegated by management.
• Support management in business development, client coordination, and administrative activities .
• Maintain professional communication with important clients and business associates.
• Assist in coordinating aviation-related requirements from enquiry to quotation and further follow-up .

REQUIRED SKILLS

• Excellent verbal and written communication skills .
• Strong organisational and time-management abilities.
• Good knowledge of MS Office / Google Workspace .
• Professional email drafting and documentation skills.
• Ability to handle multiple tasks and priorities simultaneously.
• Strong follow-up and coordination skills.
• Professional personality with good interpersonal skills.
• High level of confidentiality, discipline, and attention to detail .
• Ability to work under time-sensitive business requirements.

QUALIFICATION & EXPERIENCE

Graduate in any discipline; preference may be given to candidates with backgrounds in Business Administration,Management, or related fields . 1–3 years of experience as a Personal Assistant, Executive Assistant, Administrative Executive, or similar role is preferred. Experience in the aviation, corporate, travel, hospitality, or service industry will be an advantage.

KEY ATTRIBUTES

• Professionalism
• Confidentiality
• Communication
• Coordination
• Time Management
• Follow-Up
• Attention to Detail
• Responsibility

ROLE EXPECTATION

The Personal Assistant will act as a key coordination point for the Director , ensuring that appointments, communications, follow-ups, documentation, and assigned business activities are handled efficiently and professionally.