People Systems & Data Coordinator

ParentPay Group; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

ParentPay Group in Pune, India is seeking a People Systems & Data Coordinator to manage HRIS and deliver high-quality reporting and insights.

You will produce and improve People reporting, support Power BI dashboards, ensure data accuracy, and collaborate with stakeholders across the organization.

This role suits someone with HRIS experience who enjoys data analysis and is keen to develop in People Systems and Analytics.

Qualifications

• Experience with HRIS or HR information systems in a corporate environment.
• Experience producing reports and analyzing data for HR or business stakeholders.
• Strong Excel skills including PivotTables and lookup functions.
• Analytical mindset with ability to translate data into insights for decision making.
• Attention to detail and commitment to data quality.
• Experience working with multiple stakeholders to translate requirements into practical solutions.

Responsibilities

• Produce, maintain and improve regular and ad hoc People reports for stakeholders.
• Analyze People data to identify trends and anomalies.
• Translate data into insights to support People and business decisions.
• Support Power BI dashboards and People analytics reporting.
• Collaborate with stakeholders to understand reporting requirements and deliver effective reports.
• Validate and reconcile reporting data to ensure accuracy and reliability.
• Monitor People KPIs across workforce, recruitment, absence and turnover.
• Identify opportunities to improve efficiency and standardisation of People reporting.
• Support recurring reporting cycles and provide data for senior stakeholders.
• Help develop self-service reporting capabilities within the People function.

Skills

HRIS

Reporting

Excel

Data quality

Stakeholder mgmt

Power BI

Process improvement

Tools

Power BI

HRIS configuration

Data workflows

Job description

People Systems & Data Coordinator

Department: Human Resources

Employment Type: Permanent - Full Time

Location: Pune, India

Reporting To: Marta Mcbrierty

Description

We are looking for a People Systems & Data co-ordinator to join our People team, supporting both our People systems and the delivery of high-quality People data, reporting and insights.

Reporting to the Data, Insights & Systems Manager, you will play a key role in the day-to-day management and continuous improvement of our HR Information System (HRIS), ensuring our systems and People data remain accurate, reliable and effective.

Alongside your systems responsibilities, you will produce and analyse People reporting, support the development of Power BI dashboards and help translate People data into meaningful insights for stakeholders across the organisation.

This role is ideal for someone with existing HRIS and reporting experience who enjoys combining technology, data analysis and problem-solving and is looking to develop further within People Systems and Analytics.

Key Responsibilities

People Data, Reporting & Insights

• Produce, maintain and improve regular and ad hoc People reports for stakeholders across the organisation.
• Analyse People data to identify trends, patterns, anomalies and areas requiring further investigation.
• Translate data into clear and meaningful insights to support People and business decision-making.
• Support the development, maintenance and continuous improvement of Power BI dashboards and People analytics reporting.
• Work with stakeholders to understand reporting requirements and translate these into effective reports, dashboards and analysis.
• Validate and reconcile reporting data to ensure outputs are accurate, consistent and reliable.
• Support the development and monitoring of key People metrics and KPIs across areas such as workforce, recruitment, absence, turnover and other People priorities.
• Identify opportunities to improve the efficiency and quality of People reporting through automation and standardisation.
• Support recurring reporting cycles and provide accurate data and analysis for senior stakeholders when required.
• Help develop greater self-service reporting capability across the People function.

Administrative Responsibilities

• Supports in daily operations and is the first point of contact for routine queries.
• Support Finance with the monthly payroll process, managing the system report ensuring all pay related changes are accurately captured and tracked
• Any other relevant tasks as required by the wider People team.

People Systems & HRIS

• Support the day-to-day administration and maintenance of the HRIS, ensuring the system remains accurate, reliable and effectively supports People processes.
• Act as a key point of contact for HRIS queries, providing guidance and support to employees, managers and the People team.
• Investigate and resolve system and data issues, escalating more complex technical issues where appropriate.
• Maintain employee and organisational data within the HRIS, ensuring records are complete, accurate and up to date.
• Carry out regular data quality audits, identifying and resolving inconsistencies and underlying data issues.
• Support HRIS configuration, workflows and system changes to meet evolving business requirements.
• Support the testing and implementation of system enhancements, upgrades and new functionality.
• Support People systems projects, including implementations, integrations and process improvements.
• Maintain system and process documentation, including user guides and training materials.
• Identify opportunities to improve People processes through better use of technology, automation and standardisation.
• Work collaboratively with Payroll, Finance, IT and the wider People team to ensure People systems and data processes operate effectively.

Experience and Expertise

Essential

• Previous experience working with or supporting an HR Information System (HRIS).
• Experience producing reports and analysing data within a People, HR or similar business environment.
• Strong Microsoft Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP or equivalent functions and data analysis.
• Strong analytical and problem-solving skills with the ability to investigate both system and data issues.
• Ability to interpret data, identify meaningful trends and communicate findings clearly.
• Excellent attention to detail and a strong understanding of the importance of data quality.
• Experience working with multiple stakeholders and translating requirements into practical solutions.
• Strong organisational and time-management skills.
• Strong written and verbal communication skills.
• A proactive approach to improving systems, processes and reporting

Desirable

• Experience using Power BI or another business intelligence/reporting tool.
• Experience developing or maintaining dashboards and management reporting.
• Experience with HRIS configuration, workflows or system administration.
• Experience supporting HR systems implementations, upgrades or integrations.
• Experience with process automation or workflow tools.
• Experience working with Payroll and/or Finance data.
• Experience working within a multi-country or global organisation.