HR Administrator / Executive

JRD Systems; Bengaluru; On-site; INR 350,000 - 520,000; Full time

Job summary

JRD Systems seeks an HR Administrator/Executive to support US operations. Based in India (Bangalore or Hyderabad), you will manage onboarding, documentation, and benefits, ensuring compliance and timely HR processes for US-based employees and consultants.

You will coordinate with US and India teams, maintain records, and assist with inquiries while upholding confidentiality and accuracy across HR systems. This role requires US business hours alignment.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2–4 years HR administration or HR operations experience.
• Experience supporting US-based employees and consultants.
• Strong written and verbal English communication skills.
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Experience using HRIS, applicant tracking, workforce management, payroll, or timekeeping systems.

Responsibilities

• Support onboarding and offboarding of US-based employees and consultants.
• Prepare and maintain offer letters, employment agreements, onboarding documents, personnel files, and separation documentation.
• Coordinate background checks, employment verifications, and other pre-employment requirements.
• Maintain accurate employee and consultant information in HR, payroll, benefits, timekeeping, and workforce management systems.
• Assist US employees and consultants with questions regarding benefits, timesheets, policies, and HR procedures.
• Support US benefits enrollment and related documentation.
• Track start dates, client assignments, work authorization documents, and contract dates.
• Monitor timesheet completion and follow up on missing submissions.
• Assist with performance reviews, policy acknowledgments, and compliance tracking.
• Coordinate with recruiting, operations, payroll, finance, and client teams in US and India.
• Prepare HR reports and maintain management trackers.
• Handle employee records with confidentiality and professionalism.

Skills

HR Administration

Onboarding

US HR compliance

English communication

MS Office

HRIS

Education

Bachelor’s degree in HR or related field

Tools

Microsoft Office suite

HRIS

Timekeeping systems

Payroll systems

Job description

HR Administrator / Executive – US Operations

Location: India

Work Schedule: US business hours, can support until 3pm EST

Employment Type: Full-time

Position Summary

We are seeking an experienced and highly organized HR Administrator/Executive to support our US Human Resources operations. The ideal candidate will be based in Hyderabad or Bangalore and have prior experience supporting US-based employees and consultants within the IT services, technology consulting, or staffing industry. Candidates must be comfortable working US business hours.

This position will provide day-to-day administrative and operational support throughout the employee lifecycle, including onboarding, documentation, employee records, benefits administration, timesheets, compliance, and employee inquiries.

Key Responsibilities

• Support the onboarding and offboarding of US-based employees and consultants.
• Prepare and maintain offer letters, employment agreements, onboarding documents, personnel files, and separation documentation.
• Coordinate background checks, employment verifications, and other pre-employment requirements.
• Maintain accurate employee and consultant information in HR, payroll, benefits, timekeeping, and workforce management systems.
• Assist US employees and consultants with questions regarding benefits, timesheets, company policies, and HR procedures.
• Support US benefits enrollment, employee changes, and related documentation.
• Track start dates, client assignments, work authorization documents, contract dates, and other employment information.
• Monitor timesheet completion and follow up regarding missing or incomplete submissions.
• Assist with performance reviews, employee communications, policy acknowledgments, and compliance tracking.
• Coordinate with recruiting, operations, payroll, finance, and client-facing teams in the US and India.
• Prepare HR reports and maintain accurate management trackers.
• Handle employee records and sensitive information with confidentiality and professionalism.
• Provide additional administrative support to the US Human Resources and Operations teams as needed.

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of 2–4 years of HR administration or HR operations experience.
• Prior experience supporting US-based employees and consultants is required.
• Working knowledge of US employee onboarding, personnel documentation, benefits administration, timesheets, and HR compliance processes.
• Strong written and verbal English communication skills.
• Excellent attention to detail, organization, follow-up, and time-management skills.
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Experience using HRIS, applicant tracking, workforce management, payroll, or timekeeping systems.
• Ability to work independently, manage competing priorities, and meet deadlines.
• Ability to maintain confidentiality and exercise sound judgment when handling employee matters.
• Must be willing and able to work US business hours from Hyderabad or Bangalore.

Preferred Qualifications

• Familiarity with US employment practices and HR terminology.
• Experience supporting US benefits, payroll coordination, immigration documentation, employment verification, or consultant assignments.
• Prior HR experience within the IT services, technology consulting, software, or IT staffing industry is required.
• Experience working with geographically dispersed teams in the United States and India.

Ideal Candidate

The ideal candidate is dependable, approachable, responsive, and highly detail-oriented. This individual takes ownership of assigned responsibilities, communicates proactively, follows through consistently, and understands the importance of accuracy and confidentiality in Human Resources.