Payroll Executive- Accounts

Anmol Industries; Kolkata District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Anmol Industries seeks a detail-oriented Payroll Processing Executive to manage end-to-end payroll for about 2,500 on-roll employees and support payroll admin for over 5,000 across India.

You will ensure accurate salary processing, statutory compliance including TDS, PF, ESI, PT, LWF, and associated accounting, while maintaining confidentiality and meeting timelines. The role requires strong MS Excel, payroll software exposure, and capacity to work with multiple states.

Qualifications

• End-to-end payroll processing experience.
• Strong knowledge of payroll taxation and TDS.
• Experience with PF, ESI, Professional Tax (PT), Labour Welfare Fund (LWF) compliance.
• Solid accounting knowledge with payroll accounting and reconciliations.
• Proficiency in MS Excel and HRMS/ERP systems.

Responsibilities

• Process monthly payroll for approximately 2,500 on-roll employees within stipulated timelines.
• Compute salaries, allowances, deductions, incentives, bonuses, reimbursements, overtime, and other benefits.
• Prepare payroll workings, salary registers, payroll reports, and MIS reports.
• Handle Full & Final settlements for exiting employees.
• Manage employee advances and loans, including tracking and reconciliation.
• Coordinate salary disbursements and resolve payroll-related queries.
• Maintain payroll master data and confidential employee records.
• Support payroll audits and management reporting requirements.

Job description

Job Summary

We are looking for a detail-oriented and highly organized Payroll Processing Executive to manage end-to-end payroll operations, statutory compliance, payroll accounting, and related finance activities. The role is responsible for processing payroll for approximately 2,500 on-roll employees and supporting payroll administration for a workforce of over 5,000 employees across India.

The incumbent will ensure accurate salary processing, statutory compliance, TDS computation, payroll reconciliations, invoice processing, and payroll-related accounting activities while maintaining confidentiality and adherence to statutory timelines.

Key Responsibilities

Payroll Processing & Employee Compensation

• Process monthly payroll for approximately 2,500 on-roll employees within stipulated timelines.
• Ensure accurate computation of salaries, allowances, deductions, incentives, bonuses, reimbursements, overtime, and other employee benefits.
• Prepare payroll workings, salary registers, payroll reports, and MIS reports.
• Handle Full & Final (F&F) settlements for exiting employees.
• Manage employee advances and loans, including tracking, recovery, and reconciliation.
• Coordinate salary disbursements and resolve payroll-related employee queries.
• Maintain payroll master data and employee records with accuracy and confidentiality.
• Support payroll audits and management reporting requirements.

TDS Management

• Compute monthly and annual TDS on salaries as per Income Tax provisions.
• Verify employee investment declarations and proof submissions.
• Process tax adjustments, exemptions, and deductions as applicable.
• Reconcile TDS deductions and ensure timely deposit of statutory dues.
• Assist in Form 16 preparation and year-end tax-related activities.
• Coordinate with employees regarding tax computations and related queries.

Statutory Compliance

• Ensure compliance with all applicable statutory regulations, including:
  • Provident Fund (PF)
  • Employees' State Insurance (ESI)
  • Professional Tax (PT)
  • Labour Welfare Fund (LWF)
• Prepare and file statutory returns within prescribed timelines.
• Generate, verify, and process statutory challans for PF, ESI, PT, LWF, and other applicable compliances.
• Maintain statutory records and documentation.
• Coordinate with government authorities, consultants, and auditors during inspections and audits.
• Ensure compliance across multiple states for Pan-India operations.

Accounting & Reconciliation

• Pass payroll-related accounting entries in ERP/accounting systems.
• Reconcile payroll accounts, salary payable accounts, statutory liabilities, advances, loans, and reimbursements.
• Perform monthly payroll-to-GL reconciliation.
• Assist in month-end and year-end closing activities.
• Prepare schedules and supporting documents for statutory and internal audits.
• Monitor payroll-related accruals and provisions.

Invoice Processing & Vendor Coordination

• Verify and process payroll-related invoices from consultants, manpower vendors, HRMS providers, and statutory agencies.
• Ensure accuracy of invoice documentation, approvals, and supporting records.
• Coordinate with vendors and internal stakeholders for invoice resolution and payment processing.
• Maintain invoice records and support accounts payable activities.
• Reconcile vendor accounts and ensure timely payments.

Reporting & MIS

• Prepare monthly payroll MIS reports and management dashboards.
• Generate reports related to headcount, salary costs, statutory liabilities, TDS, and employee benefits.
• Provide analytical support for payroll budgeting, forecasting, and manpower cost analysis.
• Support management with ad-hoc reports and data analysis requirements.

Required Skills & Competencies

• Strong hands-on experience in end-to-end payroll processing.
• Thorough knowledge of payroll taxation and TDS computation.
• Sound understanding of PF, ESI, Professional Tax, Labour Welfare Fund, and labour law compliances.
• Strong accounting knowledge with experience in payroll accounting and reconciliations.
• Experience in invoice processing and accounts payable support.
• Advanced proficiency in MS Excel (VLOOKUP, HLOOKUP, XLOOKUP, Pivot Tables, IF formulas, SUMIFS, MIS reporting, and data analysis).
• Working knowledge of HRMS platforms (ZingHR preferred).
• Familiarity with ERP and accounting software.
• Strong analytical, problem-solving, and reconciliation skills.
• High level of accuracy and attention to detail.
• Ability to manage confidential payroll and employee information.

Preferred Candidate Profile

• B.Com / M.Com or equivalent qualification in Commerce or Finance.
• 35 years of experience in payroll processing, statutory compliance, and accounting functions.
• Experience handling large employee populations in a multi-location or Pan-India environment.
• Exposure to payroll processing for 2,000+ employees will be an added advantage.
• Strong communication and stakeholder management skills.
• Ability to work under strict timelines and manage multiple priorities.

Key Performance Indicators (KPIs)

• Timely and error-free payroll processing.
• Accuracy of TDS computation and statutory compliance.
• Timely filing and payment of PF, ESI, PT, LWF, and other statutory obligations.
• Payroll reconciliation accuracy.
• Timely closure of payroll-related queries.
• Invoice processing turnaround time.
• Audit compliance and documentation readiness.