Payroll Executive

Coffee Day Global; Bengaluru; On-site; INR 1,800,000 - 2,200,000; Full time

Job summary

Coffee Day Global in Bengaluru, India is seeking an experienced payroll and HR operations professional to manage onboarding, payroll processing, and statutory compliance across multi-location operations.

You will handle CTC breakups, salary calculations, annual revisions, F&F settlements, and vendor coordination, ensuring accurate data and adherence to policies. Strong Excel and HRMS expertise are essential for this role.

Qualifications

• 46 years of experience in Payroll, HR Operations, On boarding and Statutory Compliance, Vendor Management, Third party vendor invoices, Employee reimbursements

Responsibilities

• Handle employee onboarding and maintain employee master data in the HRMS.
• Prepare CTC breakups and salary calculators for new hires and internal movements.
• Manage annual salary revisions, increments, promotions, arrears, and CTC restructuring.
• Process Full & Final settlements, including leave encashment, gratuity, notice pay recovery, and statutory deductions.
• Maintain employee medical insurance records and coordinate insurance enrolment and claims.
• Employee reimbursements, Vendor management ( Third party employee invoices)
• Create and maintain ESI IP registrations, PF UAN mapping, and employee statutory records.
• Administer Adrenalin HRMS, including payroll, attendance, leave management, employee records, and HR workflows.
• Coordinate with Finance, Operations, Business, Vendors and Taxation teams to resolve payroll, compliance, and employee-related queries.
• Perform payroll audits, reconciliations, and ensure data accuracy before payroll closure.
• Maintain payroll documentation and ensure compliance with internal policies and statutory requirements.

Skills

Payroll processing

HR operations

Onboarding

Statutory compliance

Vendor management

Employee reimbursements

Excel MIS reporting

Tools

HRMS tools

Job description

Job Description

• Handle employee onboarding and maintain employee master data in the HRMS.
• Prepare CTC breakups and salary calculators for new hires and internal movements.
• Manage annual salary revisions, increments, promotions, arrears, and CTC restructuring.
• Process Full & Final (F&F) settlements, including leave encashment, gratuity, notice pay recovery, and statutory deductions.
• Maintain employee medical insurance records and coordinate insurance enrolment and claims.
• Employee reimbursements, Vendor management ( Third party employee invoices)
• Create and maintain ESI IP registrations, PF UAN mapping, and employee statutory records.
• Administer Adrenalin HRMS, including payroll, attendance, leave management, employee records, and HR workflows.
• Coordinate with Finance, Operations, Business, Vendors and Taxation teams to resolve payroll, compliance, and employee-related queries.
• Perform payroll audits, reconciliations, and ensure data accuracy before payroll closure.
• Maintain payroll documentation and ensure compliance with internal policies and statutory requirements.

Required Skills

• 46 years of experience in Payroll, HR Operations, On boarding and Statutory Compliance, Vendor Management, Third party vendor invoices, Employee reimbursements
• Strong knowledge of end-to-end payroll processing and HRMS tools.
• Expertise in statutory compliance (PF, ESI, PT, LWF, TDS, and Income Tax).
• Experience in Full & Final settlements and payroll reconciliations.
• Proficiency in Microsoft Excel (Pivot Tables, XLOOKUP/VLOOKUP, advanced formulas, and MIS reporting).
• Strong analytical, problem-solving, and communication skills.
• Ability to maintain confidentiality while handling payroll and employee data.
• Experience managing payroll for large employee headcounts and multi-location operations is preferred