Payroll Associate

CO_AFATI Apex Fund Services LLP; Pune District; On-site; INR 450,000 - 750,000; Full time

Job summary

Apex Group is seeking a payroll professional in Pune to handle monthly payroll processing for our employees with accuracy and within defined timelines. You will ensure correct deductions, returns, and compliances while maintaining secure employee records and collaborating with HR, Finance, and Operations.

The role requires handling onboarding and lifecycle changes, and performing payroll audits as needed. Strong knowledge of HRMS/payroll systems and statutory regulations is essential for this

Qualifications

• Experience in payroll processing with accuracy and timeliness.
• Experience with statutory deductions and returns (PF/ESI/PT/Tax).
• Strong data management and privacy practices.

Responsibilities

• Process monthly payroll with 100% accuracy and within timelines.
• Ensure timely statutory deductions, filings, and remittances.
• Maintain accurate employee master data and handle onboarding/exits.

Skills

Payroll processing

Statutory compliance

HRMS/payroll systems

Data confidentiality

Education

Bachelor's degree in Commerce/Accounting or finance

Tools

HRMS/Payroll software

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you.

Key Responsibilities

1. Payroll Processing (Core Responsibility)

• Process monthly payroll for all employees with 100% accuracy and within defined timelines.
• Validate attendance, leave, overtime, LOP, shift allowances, and incentive inputs.
• Ensure correct calculation of earnings, deductions, reimbursements, arrears, and final settlements.
• Coordinate with HR, Finance, and Operations to collect and verify all payroll- related inputs.
• Perform pre- and post-payroll audits to identify variances or errors.
• Prepare and release salary slips, payroll registers, and bank upload files.

2. Statutory Compliance (High Emphasis)

• Ensure timely and accurate statutory deductions, filings, and remittances for PF (EPF), ESI, Professional Tax, Labour Welfare Fund, and Income Tax (TDS).
• Generate and submit statutory returns including ECR, ESIC challans, PT returns, etc.
• Maintain compliance with Shops & Establishment Act, Payment of Wages Act, Minimum Wages, Bonus Act, and other applicable labour laws.
• Keep track of changes in statutory regulations and implement necessary updates in payroll systems.
• Support statutory audits, internal audits, and vendor audits by providing required data and clarifications.

3. Employee Data & Records Management

• Maintain accurate employee master data in HRMS/payroll systems.
• Process employee onboarding, exits, and life cycle changes (increments, transfers, promotions).
• Manage documentation for payroll and compliance in an organized and secure manner.
• Handle confidential information with utmost discretion.

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals.

We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. Positive change starts with you. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster.

The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey. Find out more about us