Paralegal — Land & Documentation

Vantrock; Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Vantrock in Mumbai seeks a records and legal documentation support professional with 2–5 years in land records and conveyancing. The role requires meticulous document control, managing title documents, revenue records, and mutations, plus liaising with revenue offices and registries.

The candidate will maintain a daily matter tracker, handle stamping and registration coordination, and assist Counsel with diligence bundles and action items. Based in Mumbai Metropolitan Region, on-site position.

Qualifications

• Two to five years in land records, property documentation, conveyancing support or a real estate legal team.
• Hands-on with revenue and sub-registrar processes: searches, certified copies, mutation entries, encumbrance certificates, stamping and registration.
• Comfortable in a records office and on a site, not only at a desk.
• Working English and the local language of the market you sit in; Marathi or Hindi is useful.

Responsibilities

• Records and searches: pull and organise title documents, revenue records, mutation entries, encumbrance certificates, surveys and litigation searches.
• Maintain the matter tracker and flag deltas promptly.
• Document control: version discipline on drafts, execution copies and schedules.
• Coordinate stamp duty and registration; ensure originals are retrievable.
• Prepare summaries and diligence bundles for Counsel and assign actions with owners and dates.

Skills

Record management

Legal documentation

Conveyancing support

English proficiency

Tools

AI tools for summarising

Job description

Responsibilities

• Records and searches. Pull and organise title documents, revenue records, mutation entries, encumbrance certificates, survey and cadastral records and litigation searches; liaise with revenue offices, sub-registrar offices, search clerks and local title agents.
• The tracker. Keep the matter tracker current every day every open instruction, the firm, the date promised, the date delivered — and flag what has slipped before anyone has to ask.
• Document control. Version discipline on every draft, execution copies, annexures and schedules, and the closing checklist maintained item by item.
• Stamping, registration and originals. Coordinate stamp duty and registration in each state, and make sure originals are received, vaulted, indexed and retrievable. The repository. Maintain the per-asset land file — complete, current and searchable — so that a lender, an investor or an auditor gets what they ask for the same day.
• Support the Counsel. Prepare first-cut summaries and comparison tables, assemble diligence bundles, take notes and turn them into actions with owners and dates.

Experience

• Two to five years in land records, property documentation, conveyancing support or a real estate legal team — at a developer, an investor, a law firm or a title agency.
• Hands-on with revenue and sub-registrar processes: searches, certified copies, mutation entries, encumbrance certificates, stamping and registration.– Meticulous document control and version discipline. You can find any paper in a minute.
• Comfortable in a records office and on a site, not only at a desk.
• Working English and the local language of the market you sit in; Marathi or Hindi is useful.– Weekly, practical use of AI tools for summarising, indexing and comparing long documents — expected in this seat, and tested.– Based in the Mumbai Metropolitan Region.