Paralegal

Vantrock; Mumbai; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Vantrock in Mumbai is seeking a capable paralegal/legal coordinator to manage matter tracking, document repositories, and contract libraries. You will coordinate with external law firms, organize confidential files, and support company secretaries with meeting logistics; a bachelor's degree is required.

Based in the Mumbai Metropolitan Region, you will handle briefs, drafts, signatories, and ensure retrieval of documents within minutes.

Qualifications

• 2–6 years as a paralegal, legal executive or legal coordinator.
• Experience running a matter tracker or document repository.
• Coordination with external law firms as client’s representative.
• Organised to a fault; discreet with confidential documents.
• Fluent in document-management tools and spreadsheets.
• Bachelor's degree; law degree welcome but not required.
• Based in the Mumbai Metropolitan Region.

Responsibilities

• The matter tracker. Every live matter — contract, transaction, filing, dispute — on one tracker with its firm, its stage, its next action, its owner and its date.
• The firms. Briefs sent complete; drafts, turnarounds and invoices chased; versions controlled; comments consolidated into one document.
• Execution and signature. Signature packs assembled, signatories scheduled, stamp duty and notarisation arranged, executed copies collected.
• The document repository. Every executed agreement indexed and retrievable in under a minute.
• The contract library. The platform's standard forms and their versions maintained; current template used.
• Support to the company secretaries. Meeting logistics, papers circulated, register documents collected.

Skills

Paralegal experience

Document management

Attention to detail

Law firm coordination

Education

Bachelor's degree

Law degree optional

Tools

Document management tools

Spreadsheets

Job description

Responsibilities

• The matter tracker. Every live matter — contract, transaction, filing, dispute — on one tracker with its firm, its stage, its next action, its owner and its date. Current at the start of every day.
• The firms. Briefs sent complete; drafts, turnarounds and invoices chased; versions controlled; comments from the business consolidated into one document before they go to counsel.
• Execution and signature. Signature packs assembled, signatories scheduled, stamp duty and notarisation arranged, executed copies collected — and the original in the repository the same day.
• The document repository. Every executed agreement, every board paper, every filing acknowledgement indexed and retrievable in under a minute, with a retention schedule the Head has approved.
• The contract library. The platform's standard forms and their versions maintained; the current template always the one that goes out.
• Support to the company secretaries. Meeting logistics, papers circulated, register documents collected — as the Head directs.

Qualification & Experience

• 2–6 years as a paralegal, legal executive or legal coordinator — at a law firm, an in-house legal team, or a company secretarial practice.
• You have run a matter tracker or a document repository for a team that depended on it, and can describe how you kept it current.
• You have coordinated with external law firms as the client's representative: briefing, chasing, version control.
• Organised to a fault; unembarrassed about following up; discreet with confidential documents.
• Fluent in document-management tools and spreadsheets; quick to learn the platform's systems.
• A Bachelor's degree. A law degree is welcome but not required.–
• Based in the Mumbai Metropolitan Region.