Oracle Invoicing & Project Operations Specialist

Thoucentric; Bengaluru; Hybrid; INR 1,500,000 - 2,100,000; Full time

Job summary

Thoucentric in Bengaluru is seeking an Oracle Invoicing & Project Operations Specialist to manage end-to-end project billing, timesheet validation, and new client/project creation in Oracle. You will coordinate with Finance, Delivery and Sales to ensure accurate, timely invoicing.

The role requires meticulous attention to detail, ownership of billing timelines, and strong Excel skills for data validation and reconciliation.

Qualifications

• 13 years of experience in invoicing, billing operations, finance operations, or similar roles.

Responsibilities

• End-to-end project invoicing in Oracle based on contracts, SOWs, milestones and timesheets.
• Validate billing inputs and ensure invoices are raised within timelines.
• Review billing details including rates, milestones, quantities, hours and terms.
• Coordinate with Finance/AR for invoice submission, corrections and follow-up.
• Maintain billing trackers and provide regular invoicing status updates.
• Validate and approve billing hours in the system.
• Review timesheets for completeness and accuracy before billing.
• Coordinate new client/project creation and set up in Oracle/system applications.

Skills

Oracle ERP

Timesheet validation

Project accounting

Excel

Stakeholder management

Billing timelines

Tools

Oracle Projects

Accounts Receivable

Job description

Oracle Invoicing & Project Operations Specialist

We are looking for an Oracle Invoicing & Project Operations Specialist who will be responsible for end-to-end project billing support, including timesheet validation, Oracle invoicing, new client/project creation, and coordination with cross-functional teams.

The role requires strong attention to detail, ownership of billing timelines, and the ability to coordinate effectively with Finance, Delivery, Sales/BD, and other stakeholders to ensure accurate and timely project setup and invoicing.

Key Responsibilities

1. Oracle Invoicing & Billing

• Prepare and process project-based invoices in Oracle based on approved contracts, SOWs, milestones, timesheets, and billing terms.
• Validate billing inputs and ensure invoices are raised accurately within agreed timelines.
• Review project billing details including rates, billing milestones, quantities, hours, and applicable commercial terms.
• Identify and resolve invoicing discrepancies, billing exceptions, and rejected invoices.
• Coordinate with Finance/Accounts Receivable teams for invoice submission, corrections, and follow-up.
• Maintain billing trackers and provide regular updates on invoicing status.
• Validating and approving the biling hours in the system.

2. Timesheet Validation

• Review employee timesheets for completeness and accuracy before billing.
• Validate timesheets against project codes, employee allocation, billing eligibility, and client requirements.
• Follow up with employees, project managers, and delivery teams for missing, incorrect, or rejected timesheets.
• Ensure timesheet approvals are completed within the defined billing cut-off timelines.
• Track timesheet exceptions and ensure timely closure to avoid billing delays.
• Support month-end billing closure by ensuring all billable hours are accurately captured and approved.

3. New Client & Project Creation

• Coordinate and manage the creation of new clients, projects, contracts/SOWs, and billing structures in Oracle/system applications.
• Collect required information from Sales/BD, Finance, Delivery, and Operations teams for project setup.
• Validate project setup requirements against approved commercial documents.
• Ensure correct project codes, billing types, rates, currencies, start/end dates, billing frequency, and other relevant parameters are captured.
• Coordinate with system/application teams to resolve project creation or configuration issues.
• Ensure projects are created and made billing-ready within agreed timelines.

4. Cross-Functional Coordination

• Act as a central point of coordination between Sales/BD, Delivery, Finance, HR/Operations, and system/application teams.
• Follow up proactively on pending approvals, project setup, timesheet corrections, billing inputs, and invoice-related issues.
• Track dependencies and elevate delays that may impact project billing or revenue recognition.
• Participate in regular operational reviews and provide status updates on open items.
• Maintain clear documentation and audit trails for project setup and billing activities.

5. Process & Reporting

• Maintain trackers for project creation, timesheet compliance, invoicing status, and billing exceptions.
• Prepare periodic reports on billing progress, pending invoices, timesheet issues, and project setup status.
• Identify recurring process gaps and recommend improvements to reduce billing delays and manual effort.
• Support creation and maintenance of SOPs and process documentation.
• Ensure compliance with internal controls and defined billing processes.

Required Skills & Experience

• 13 years of experience in invoicing, billing operations, finance operations, project operations, or a similar role.
• Hands-on Mandatory experience with Oracle ERP particularly project-based invoicing or billing processes.
• Good understanding of timesheet-based billing and project accounting processes.
• Experience in project/client creation and master data setup in ERP systems is preferred.
• Strong Excel skills, including data validation, lookups, filters, pivot tables, and reconciliation.
• Strong follow-up and stakeholder management skills.
• Good understanding of SOWs, billing terms, project codes, and commercial information.
• Strong attention to detail and ability to work with large volumes of data.
• Ability to manage multiple projects and billing activities simultaneously while meeting strict deadlines.

Preferred Skills

• Experience with Oracle Projects / Project Billing / Accounts Receivable.
• Exposure to professional services, consulting, IT services, or project-based organizations.
• Experience working with timesheet management systems and project allocation tools.
• Understanding of revenue/billing processes and month-end closure.
• Experience coordinating with global clients or international teams is an advantage.

Key Competencies

• Ownership & accountability
• Attention to detail
• Analytical and problem-solving skills
• Strong follow-up and coordination
• Stakeholder management
• Process orientation
• Time management
• Communication skills
• Ability to work under month-end/billing deadlines

Key Success Measures

• Timely and accurate Oracle invoicing
• High accuracy of timesheet validation
• Timely creation of new clients/projects
• Reduction in billing delays and exceptions
• Timely closure of cross-functional dependencies
• Adherence to billing cut-off timelines
• Accurate and complete project master data
• Effective coordination across Finance, Delivery, Sales/BD, HR/Operations, and system teams