Sr. Project Billing Executive

Ecoste; Delhi; On-site; INR 400,000 - 600,000; Full time

Job summary

A construction industry leader in Delhi is seeking a Project Billing Executive to manage comprehensive billing operations across projects. The ideal candidate must have a strong background in the construction sector, with hands-on experience in project billing and verifying invoices. Proficiency in MS Excel and knowledge of GST regulations are essential. This position acts as a link between Sales, Projects, and Accounts, ensuring compliance and accuracy in all billing processes.

Qualifications

• Experience in construction or building materials required.
• Strong hands-on exposure to project-based billing is necessary.
• Understanding of contract-based billing processes expected.

Responsibilities

• Manage project-wise billing and invoicing per terms.
• Verify and validate Proforma Invoices against quotations.
• Review and validate quotations for accuracy.

Skills

Mandatory experience in construction

Proforma Invoice verification

Strong proficiency in MS Excel

Working knowledge of GST regulations

Tools

ERP/accounting software

Job description

Overview

Department: Accounts

Industry: Construction / Building Materials / Building Products

Employment Type: Full-Time

Role Overview

We are seeking a technically strong and detail-oriented Project Billing Executive with prior exposure to the construction or building products industry. The role involves end-to-end project billing operations, including Proforma Invoice (PI) verification, billing accuracy, quotation validation, and documentation control. This position requires a high level of commercial understanding, process discipline, and accuracy, and serves as a critical coordination link between Sales, Projects, Accounts, and Logistics teams to ensure timely, accurate, and compliant billing.

Key Responsibilities

• Project Billing & Invoicing – execute project-wise billing as per approved Purchase Orders, Work Orders, and contractual terms; prepare and process milestone-based invoices, RA bills, and final project bills; ensure billing alignment with dispatch records, site confirmations, and internal approvals; maintain project-wise billing trackers, registers, and reconciliation statements.
• Proforma Invoice (PI) Verification – verify and validate PI against approved quotations, Purchase Orders / Work Orders, and agreed commercial terms and payment conditions; ensure accuracy of rates and quantities, GST calculations and applicable taxes, freight, loading/unloading, and other charges; coordinate with Sales and Accounts teams for PI corrections, approvals, and closures.
• Quotation Knowledge & Validation (Sales Support) – understand quotation structure and commercial components; review and validate quotations prepared by Sales / Technical teams for scope of supply / execution, technical specifications, commercial terms & conditions, taxes, transportation, and delivery timelines; identify discrepancies and coordinate corrections before PI generation or billing; maintain quotation approval workflows and version control.
• Documentation Checking & Control – scrutinize and manage complete project documentation, including Purchase Orders / Work Orders, approved drawings and technical specifications, delivery challans, GRNs, and site acknowledgements; ensure documentation completeness and accuracy prior to invoice submission; maintain project-wise digital and physical document repositories.
• Coordination & Compliance – coordinate with Projects, Sales, Logistics, and Finance teams for smooth billing cycles; support GST compliance, invoice corrections, and credit/debit note adjustments; assist in project closure billing and final account settlement.

Required Skills & Qualifications

• Mandatory experience in construction, building materials, or project-based manufacturing
• Strong hands-on exposure to project-based billing; retail / distributor billing experience will not be considered
• Sound understanding of: Proforma Invoice verification, quotation validation, contract-based billing processes, and project documentation workflows
• Working knowledge of GST and invoicing regulations
• Strong proficiency in MS Excel (trackers, reconciliations, billing reports)
• Experience with ERP / accounting software is preferred
• High level of accuracy, attention to detail, and timeline adherence

Ideal Candidate Profile

• Background exclusively from construction or building products industry
• Proven experience in project billing and commercial documentation
• Ability to manage multiple projects simultaneously
• Highly process-driven, compliance-focused, and detail-oriented
• Comfortable working as a support function alongside Sales and Project teams