Sr. Project Billing Executive

Ecoste; Delhi; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Ecoste is seeking a Sr. Project Billing Executive to manage end-to-end project billing in our Accounts department.

The role coordinates with Sales, Projects, Accounts and Logistics to ensure timely, accurate billing and compliance with contractual terms. Ideal candidates will have strong project-based billing experience in construction or building products, be detail-oriented and proficient in MS Excel and ERP accounting software, with GST knowledge to support billing accuracy and documentation

Qualifications

• Mandatory experience in project-based billing within construction/building products.
• Strong hands-on exposure to project-based billing.
• Proficiency with MS Excel for trackers, reconciliations and billing reports.
• Working knowledge of GST and invoicing regulations.
• Experience with ERP / accounting software preferred.
• High level of accuracy, attention to detail and timeline adherence.

Responsibilities

• Execute project-wise billing as per approved POs/Work Orders and contractual terms.
• Prepare and process milestone-based invoices, RA bills and final bills.
• Ensure billing aligns with dispatch records, site confirmations and internal approvals.
• Maintain project-wise billing trackers, registers and reconciliations.

Skills

Project-based billing

MS Excel

ERP / Accounting Software

GST knowledge

Attention to detail

Timeline adherence

Tools

ERP / Accounting Software

Job description

Job Title: Sr. Project Billing Executive

• Department: Accounts
• Industry: Construction / Building Materials / Building Products
• Employment Type: Full-Time

Role Overview

We are seeking a technically strong and detail-oriented Project Billing Executive with prior exposure to the construction or building products industry. The role involves end-to-end project billing operations, including Proforma Invoice (PI) verification, billing accuracy, quotation validation, and documentation control. This position requires a high level of commercial understanding, process discipline, and accuracy, and serves as a critical coordination link between Sales, Projects, Accounts, and Logistics teams to ensure timely, accurate, and compliant billing.

Key Responsibilities

• 1. Project Billing & Invoicing
  • Execute project-wise billing as per approved Purchase Orders, Work Orders, and contractual terms
  • Prepare and process milestone-based invoices, RA bills, and final project bills
  • Ensure billing alignment with dispatch records, site confirmations, and internal approvals
  • Maintain project-wise billing trackers, registers, and reconciliation statements
• 2. Proforma Invoice (PI) Verification
  • Verify And Validate PI Against
  • Approved quotations
  • Purchase Orders / Work Orders
  • Agreed commercial terms and payment conditions
  • Ensure Accuracy Of
  • Rates and quantities
  • GST calculations and applicable taxes
  • Freight, loading/unloading, and other charges
  • Payment milestones and credit terms
  • Coordinate with Sales and Accounts teams for PI corrections, approvals, and closures
• 3. Quotation Knowledge & Validation (Sales Support)
  • Candidate will not prepare quotations independently
  • Must have strong understanding of quotation structure and commercial components
  • Review and validate quotations prepared by Sales / Technical teams for
  • Scope of supply / execution
  • Technical specifications
  • Commercial terms & conditions
  • Taxes, transportation, and delivery timelines
  • Identify discrepancies and coordinate corrections before PI generation or billing
  • Maintain quotation approval workflows and version control
• 4. Documentation Checking & Control
  • Scrutinize And Manage Complete Project Documentation, Including
  • Purchase Orders / Work Orders
  • Approved drawings and technical specifications
  • Delivery challans, GRNs, and site acknowledgements
  • Ensure documentation completeness and accuracy prior to invoice submission
  • Maintain project-wise digital and physical document repositories
• 5. Coordination & Compliance
  • Coordinate with Projects, Sales, Logistics, and Finance teams for smooth billing cycles
  • Support GST compliance, invoice corrections, and credit/debit note adjustments
  • Assist in project closure billing and final account settlement

Required Skills & Qualifications

• Mandatory experience in construction, building materials, or project-based manufacturing
• Strong hands-on exposure to project-based billing
• Retail / distributor billing experience will not be considered
• Sound Understanding Of
  • Proforma Invoice verification
  • Quotation validation
  • Contract-based billing processes
  • Project documentation workflows
• Working knowledge of GST and invoicing regulations
• Strong proficiency in MS Excel (trackers, reconciliations, billing reports)
• Experience With ERP / Accounting Software Preferred
• High level of accuracy, attention to detail, and timeline adherence

Ideal Candidate Profile

• Background exclusively from construction or building products industry
• Proven experience in project billing and commercial documentation
• Ability to manage multiple projects simultaneously
• Highly process-driven, compliance-focused, and detail-oriented
• Comfortable working as a support function alongside Sales and Project teams