Ops Coordinator

Advantmed; Gandhinagar; On-site; INR 300,000 - 420,000; Full time

Job summary

Advantmed is seeking an organized Operations Coordinator to support the AVP and departmental leaders. The role involves coordinating stakeholders across locations, scheduling, and maintaining calendars, plus drafting SOPs and presentation materials.

You will contribute to pilots, project tracking, and documentation updates to ensure smooth operations. The candidate should excel in communication, teamwork, and MS Office proficiency, with a proactive approach to process improvement and task

Qualifications

• Strong collaboration with cross-functional teams and stakeholders.
• Excellent written and verbal communication skills.
• Ability to manage calendars, scheduling, and meeting logistics.
• Proactive approach to documentation and process improvement.

Responsibilities

• Coordinate internally and with external stakeholders for task follow-up and status updates.
• Schedule meetings, draft MOMs and follow-ups.
• Manage AVP's calendar end-to-end (daily, weekly, monthly).
• Create and update SOPs and process documents (RACI, escalation matrix, flowcharts).
• Support pilots and special projects execution.
• Track department OKRs and prepare internal presentations.

Skills

Teamwork

Empathy

Interpersonal communication

Time management

MS Office/Office 365

Typing speed

Process documentation

Basic project management

Tools

MS Office Suite

Job description

Key Responsibilities:

Co-ordinating internally and externally for task follow up and status. Acting as the point of contact between the Ops and various internal/external stakeholders

Scheduling a meeting, drafting MOM and follow ups

Manage the AVP's daily, weekly, and monthly calendar end to end

Communication and collaboration with different locations and leaders (Dept. heads, managers, and key stakeholders)

Drafting & designing SOPs (Objective, Flowchart, RACI, Escalation Matrix, Roles & responsibility Matrix, process measurements)

Assistance in execution of Pilots and special projects

Tracking the department OKRs

Internal PPT and document creation for presentation

Governance with IT and Admin team

Involvement in Fun activities management and other departmental celebrations

Update process documentation (Version, validity, stakeholder review & approval)

Preferred Skills:

• Manage the communication and uniformity of message across Locations
• Act as a central point of contact between the AVP and functional leaders.
• Manage Tasks and ensure effective completion.
• Lead Department level Document/PPT preparation.

Key Skills & Competencies:

• Teamwork
• Empathy
• Good Interpersonal Communication
• Time Management
• Working knowledge of MS office/Office 365 (Outlook, MS Excel, MS Word and PowerPoint)
• Typing speed: 40 wpm
• Process Documentation and basic Project management skills