Operations Support Agent (maternity leave replacement)

PolyWorks India; Pune District; On-site; INR 223,000 - 357,000; Part time

Job summary

PolyWorks India, based in Pune, seeks an Operations Support Agent to help ensure smooth operations under the Lead Operations Coordinator. The role involves vendor registration, payments coordination, petty cash control, expense handling and overseeing facility and shipments.

Ideal candidates are organized, detail-oriented and capable of coordinating with procurement, accounting and suppliers while meeting deadlines. Proficiency in English and Hindi is required; Salesforce knowledge is a plus.

Qualifications

• Have at least two to four years of experience in a similar role.
• Proficient in written and verbal English, as well as knowledge of Hindi languages.
• Proficient with the Microsoft Office Suite (Outlook, Excel, Word).
• Prioritize tasks effectively and execute them in an organized way, by striving to follow procedures and meet deadlines.
• Demonstrate sound judgment and great attention to detail.
• Show resourcefulness and initiative.
• Be able to build strong professional relationships with suppliers and partners.
• Display a positive attitude and a team-oriented mindset.
• A good understanding of Salesforce will be considered an asset.

Responsibilities

• Complete the vendor registration process for clients.
• Validate with the corporate affairs team for all legal documents.
• Work closely with the accounting team to manage vendor payments and ensure proper follow-up.
• Manage petty cash transactions and maintain accurate records.
• Handle monthly employee expense accounts.
• Order, monitor and maintain materials required for housekeeping, stationery, pantry and training.
• Oversee office facility operations and ensure smooth functioning.
• Manage inward and outward shipments efficiently and accurately.

Skills

English communication

Hindi language knowledge

Microsoft Office proficiency

Organized and detail-oriented

Time management

Relationship building

Team player

Salesforce knowledge (asset)

Tools

Microsoft Office Suite (Outlook, Excel, Word)

Salesforce

Job description

Are you organized, detail-oriented and passionate about ensuring smooth operations? Do you thrive in a collaborative, fast-paced environment? If so, we would love to meet you!

Based at our Pune office, and under the supervision of the Lead Operations Coordinator, the Operations Support Agent will be responsible for the following tasks:

Responsabilities

• Complete the vendor registration process for clients
• Validate with the corporate affairs team for all legal documents
• Work closely with the accounting team to manage vendor payments and ensure proper follow-up
• Manage petty cash transactions and maintain accurate records
• Handle monthly employee expense accounts
• Order, monitor and maintain materials required for housekeeping, stationery, pantry and training
• Oversee office facility operations and ensure smooth functioning
• Manage inward and outward shipments efficiently and accurately

Qualifications

• Have at least two to four years of experience in a similar role
• Be proficient in written and verbal communication in English, as well as knowledge of Hindi languages
• Be proficient with the Microsoft Office Suite (Outlook, Excel, Word)
• Prioritize tasks effectively and execute them in an organized way, by striving to follow procedures and meet deadlines
• Demonstrate sound judgment and great attention to detail
• Show resourcefulness and initiative
• Be able to build strong professional relationships with suppliers and partners
• Display a positive attitude and a team-oriented mindset
• A good understanding of Salesforce will be considered an asset

Please note that this position has opening and is offered as a fixed-term contract.

Who are we?

PolyWorks India empowers manufacturers of every size to digitally transform their 3D measurement processes and maximize the value of 3D measurement data for their product engineering and manufacturing processes. Located in Pune, Maharashtra, PolyWorks India provides PolyWorks® smart 3D metrology software solutions and technical services–including technical support, training, metrology process consulting, and software customization–to industrial manufacturers in India.

PolyWorks India is an InnovMetric group company, a multinational software development organization headquartered in Canada with over 700 employees dedicated to bringing 3D measurement data at the heart of enterprise manufacturing processes.