Operations Executive

Bachatt; Gurugram District; On-site; INR 300,000 - 500,000; Full time

Job summary

Bachatt in Gurgaon is seeking an Operations Executive to own day-to-day operations, including asset management, vendor coordination, procurement, and employee communication. The role requires proactive, organized individuals who take complete ownership of operational tasks from onboarding to exit processes.

The ideal candidate has 1–3 years of experience in operations, admin or procurement, strong communication, and hands-on Excel/Google Sheets skills to maintain asset inventories and vendor

Qualifications

• 1–3 years of experience in Operations, Workplace Operations, Admin, Procurement, or a similar role.
• Strong communication and coordination skills.
• Comfortable dealing and negotiating with external vendors.
• Strong follow-up skills and attention to detail.
• Good working knowledge of Excel/Google Sheets.
• Ability to manage multiple tasks and priorities independently.
• A proactive approach, someone who spots a requirement before it becomes a problem.
• Someone who is comfortable working in a fast-paced startup environment.

Responsibilities

• Own the complete lifecycle of employee assets — laptops, accessories, ID cards and other equipment.
• Ensure all required assets are ready and assigned before an employee joins.
• Coordinate asset handovers during joining and recover assets during exit.
• Maintain an updated asset and inventory tracker.
• Coordinate repairs, replacements and warranty-related requirements.
• Manage relationships with vendors across laptops, IT equipment, office requirements and other operational needs.
• Coordinate with vendors well in advance to ensure timely delivery and availability.
• Negotiate prices, commercial terms and service timelines.
• Identify and onboard new vendors wherever required.
• Ensure vendors meet agreed timelines and service standards.
• Work closely with HR to understand upcoming joiners and their requirements.
• Ensure laptops, accessories and other required items are arranged before the employee's joining date.
• Make sure every new joiner has a smooth and hassle-free Day 1 from an operations perspective.
• Manage day-to-day procurement requirements and coordinate purchase orders/invoices.
• Monitor inventory levels and proactively plan requirements.
• Ensure there is no last-minute shortage of essential equipment or supplies.
• Maintain proper documentation and records for purchases and assets.
• Act as the point of contact for employees for operational and asset-related queries.
• Communicate clearly regarding asset allocation, repairs, replacements, returns and other requirements.
• Follow up with employees and vendors to ensure requests are closed on time.

Skills

Strong communication

Coordination

Proactive mindset

Excel/Google Sheets

Tools

Excel/Google Sheets

Job description

Operations Executive

Location: Gurgaon

Experience: 1–3 years

Employment Type: Full-time

About the Role

We are looking for an Operations Executive who will own the day-to-day operational requirements of the organisation — from ensuring a new employee has their laptop ready before Day 1 to managing vendors, assets, procurement, and employee communication.

This is a hands-on role for someone who is proactive, organised, and comfortable taking complete ownership of operational tasks.

What You’ll Own

Employee & Asset Operations

• Own the complete lifecycle of employee assets — laptops, accessories, ID cards and other equipment.


• Ensure all required assets are ready and assigned before an employee joins.


• Coordinate asset handovers during joining and recover assets during exit.


• Maintain an updated asset and inventory tracker.


• Coordinate repairs, replacements and warranty-related requirements.

Vendor Management

• Manage relationships with vendors across laptops, IT equipment, office requirements and other operational needs.


• Coordinate with vendors well in advance to ensure timely delivery and availability.


• Negotiate prices, commercial terms and service timelines.


• Identify and onboard new vendors wherever required.


• Ensure vendors meet agreed timelines and service standards.

New Joiner Readiness

• Work closely with HR to understand upcoming joiners and their requirements.


• Ensure laptops, accessories and other required items are arranged before the employee's joining date.


• Make sure every new joiner has a smooth and hassle-free Day 1 from an operations perspective.

Procurement & Inventory

• Manage day-to-day procurement requirements and coordinate purchase orders/invoices.


• Monitor inventory levels and proactively plan requirements.


• Ensure there is no last-minute shortage of essential equipment or supplies.


• Maintain proper documentation and records for purchases and assets.

Employee Communication

• Act as the point of contact for employees for operational and asset-related queries.


• Communicate clearly regarding asset allocation, repairs, replacements, returns and other requirements.


• Follow up with employees and vendors to ensure requests are closed on time.

What We're Looking For

• 1–3 years of experience in Operations, Workplace Operations, Admin, Procurement, or a similar role.


• Strong communication and coordination skills.


• Comfortable dealing and negotiating with external vendors.


• Strong follow-up skills and attention to detail.


• Good working knowledge of Excel/Google Sheets.


• Ability to manage multiple tasks and priorities independently.


• A proactive approach, someone who spots a requirement before it becomes a problem.


• Someone who is comfortable working in a fast-paced startup environment.