Operations Executive

Schneider Electric; Gurugram District; On-site; INR 350,000 - 500,000; Part time

Job summary

Schneider Electric in Gurgaon is seeking an Operations Executive to support day-to-day Operations, Finance, MIS, ERP, and Inventory tasks. The role requires keen attention to detail, proactive coordination, and proficiency in MS Excel and Google Sheets.

You will work with multiple teams to maintain accurate records and ensure timely closure of activities. The ideal candidate should have 1–3 years of experience, strong finance skills, and a process-oriented approach.

Qualifications

• Strong MS Office skills including Excel, Word, PowerPoint and Google Sheets.
• Proficiency with VLOOKUP/XLOOKUP, Pivot Tables, and data validation.
• Experience in Ledger Reconciliation and MIS Reporting.
• Working knowledge of ERP systems such as SAP, Tally, Zoho or similar.
• Excellent documentation and record management.
• Strong communication and stakeholder coordination abilities.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Finance & MIS: prepare reports, reconcile ledgers, analyze cost variances and present findings.
• ERP & Project Operations: update project data in ERP, map hardware to projects, support transactions.
• Inventory & Reconciliation: track hardware, maintain records, verify quantities.
• Documentation & Claims: manage documents and process reimbursements.
• Stakeholder Coordination: liaise with Finance, Operations, Projects, Sales and Stores.
• Data & Reporting: maintain data in MS Excel and Google Sheets, generate reports.
• Process Improvement: identify gaps and support efficiency improvements.
• Follow-up & Closure: track pending actions until closure.

Skills

MS Excel

Google Sheets

MIS Reporting

Ledger Reconciliation

Accounting & Finance processes

Data analysis

Communication

Tools

SAP

Tally

Zoho

Job description

JOB DESCRIPTION

Operations Executive

LOCATION

Gurgaon

EXPERIENCE

1–3 Years

EMPLOYMENT TYPE

Contractual

Role Overvie w

We are looking for a detail-oriented and proactive Operations Executive to support day-to-day Operations, Finance, MIS, ERP, and Inventory activities. The role will involve coordinating with multiple teams, maintaining accurate operational and financial records, preparing MIS reports, handling reconciliations, managing documentation, and ensuring timely closure of pending activities. The ideal candidate should have strong Excel, Finance, communication, and coordination skills with a process-oriented approach.

Key Responsibilities

• Finance & MIS: Prepare MIS reports, perform ledger reconciliation, and compare Budget vs. PO vs. Actual Deployment Costs to identify variances. Prepare monthly performance reports for management review and highlight key cost deviations.
• ERP & Project Operations: Manage and update project data in ERP systems, ensure accurate hardware mapping to projects in SAP, maintain records, support project transactions and hardware tracking, and coordinate with relevant teams to resolve data discrepancies.
• Inventory & Reconciliation: Track hardware movement, maintain inventory records, conduct physical verification, and resolve reconciliation discrepancies.
• Documentation & Claims: Manage operational documents and ensure timely submission and processing of team conveyance and reimbursement claims.
• Stakeholder Coordination: Coordinate with Finance, Operations, Projects, Sales, Stores, and Field Teams for timely closure of activities.
• Data & Reporting: Maintain accurate data in MS Excel and Google Sheets and prepare operational reports as required.
• Process Improvement: Identify process gaps and support improvements to increase efficiency and accuracy.
• Follow-up & Closure: Track pending activities, approvals, documentation, and action items until closure.

Required Skills

• Strong proficiency in MS Office, including MS Excel, Word, PowerPoint, and Google Sheets.
• Proficiency in VLOOKUP/XLOOKUP, Pivot Tables, Lookup Functions, Data Validation, and Conditional Formatting.
• Good knowledge of Accounting & Finance processes.
• Experience in Ledger Reconciliation and MIS Reporting.
• Working knowledge of ERP systems such as SAP, Tally, Zoho, or similar platforms.
• Strong documentation and record management skills.
• Excellent email drafting and communication skills.
• Good stakeholder coordination and follow-up skills.
• Strong analytical and problem-solving abilities.
• High attention to detail and accuracy.
• Ability to manage multiple tasks and work effectively within deadlines.