Operations Executive

Vandey Global Services; Ahmedabad; On-site; INR 500,000 - 1,000,000; Full time

Job summary

Vandey Global Services seeks an experienced Operations Executive in Ahmedabad, India, to oversee day-to-day administrative operations including travel coordination and vendor management. The ideal candidate must possess a Bachelor’s degree in Business Administration and have 3-5 years of relevant experience. Strong organizational, negotiation, and communication skills are essential. Proficiency in MS Office and operational management tools is required. This role emphasizes ensuring smooth office operations and employee support services.

Qualifications

• 3-5 years of experience in operations or administration.
• Strong organizational and multitasking skills.
• Excellent vendor management and negotiation abilities.

Responsibilities

• Manage overall office administration and ensure smooth daily operations.
• Oversee office supplies, assets, maintenance, housekeeping, security, and vendor coordination.
• Manage employee accommodation arrangements, especially for business travel.

Skills

Organizational skills

Vendor management

Communication skills

Negotiation abilities

Multitasking

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office Suite

Operational management tools

Job description

We are seeking an experienced Operations Executive to oversee day-to-day administrative operations, travel coordination, accommodation management, and office facility management. The role requires strong organizational skills, vendor coordination ability, and operational efficiency to ensure smooth functioning of office and employee support services.

• Manage overall office administration and ensure smooth daily operations.
• Oversee office supplies, assets, maintenance, housekeeping, security, utilities and vendor coordination.
• Coordinated domestic and international travel arrangements including flights, hotels, visas, and transportation.
• Manage employee accommodation arrangements, especially for business travel, relocations, or expats.
• Maintain travel budgets, vendor negotiations, and cost optimization.
• Ensure smooth logistics support for visiting clients, employees, and leadership.
• Work closely with HR, Finance, and leadership teams for operational requirements.

Requirements

• Bachelor’s degree in Business Administration, Operations Management, or related field.
• 3-5 years of experience in operations, administration, or facilities management.
• Strong organizational and multitasking skills.
• Excellent vendor management and negotiation abilities.
• Good communication and interpersonal skills.
• Proficiency in MS Office and operational management tools.
• Excellent communication skills, both written and verbal.
• Proven experience in managing and negotiating with vendors.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with operational software and tools.
• Strong leadership, negotiation, and problem-solving skills.
• Ability to work independently and as part of a team.
• Exceptional organizational skills and a keen eye for detail.