Operations Coordinator (Mumbai)

Focal Search Pte Ltd; Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

A leading maritime services company in Mumbai seeks an Operations Coordinator to make environmental preservation and safety a priority. Responsibilities include preparing audits, managing reports, and ensuring effective communication within the team. Candidates should have relevant marine administrative experience or a diploma in business/maritime studies, with strong English skills and proficiency in Microsoft Office. This role offers a dynamic work environment focused on safety and operational excellence.

Qualifications

• Relevant administrative experience in the marine industry or a diploma in business or maritime studies.
• Strong written and spoken English communication skills.
• Adeptness with Microsoft Office applications.
• The capacity to effectively and cooperatively respond to customers; analytical, problem-solving, time management, and decision-making abilities.

Responsibilities

• Assist in preparing TMSA audits and evaluate raw data/slides for Quarterly Management Reviews.
• Follow up, check contents, and upload audits.
• Examine and update incident and near-miss reports in the reporting system.
• Track HSEQ-related tracking sheets and incident follow-ups.
• Gather and immediately send monthly HSEQ meeting responses to boats.
• Create and upload the minutes of shore team meetings to the ship management SharePoint site.
• Keep track of HSEQ-related tracking sheets, including incident follow-up, audit dates, and LTI free dates.
• To guarantee enough overlap with the contract administrator, be knowledgeable about contracts and contractual management.
• Assist Teekay Marine Services in assembling management reviews on a quarterly basis.

Skills

Strong written and spoken English communication

Adeptness with Microsoft Office applications

Analytical skills

Problem-solving abilities

Time management

Decision-making abilities

Capacity to respond to customers effectively

Education

Relevant administrative experience in the marine industry or a diploma in business or maritime studies

Diploma in Maritime Studies

Tools

Microsoft Office

Job description

About the job Operations Coordinator (Mumbai)

Make environmental preservation and safety a priority.

• Assist in preparing TMSA audits; Provide and evaluate raw data/slides for Quarterly Management Reviews (QMR) and Quarterly alerts; Prepare monthly, weekly, and quarterly reports and meeting agendas for the team.
• Help with any ad hoc duties that the line manager requests.
• Follow up, check the contents, and upload audits, including ISM code reviews, ISPS, ELP, TMSA, and other customer/class audits.
• Get, examine, and update incident and near-miss reports in the reporting system.
• Gather and immediately send monthly HSEQ meeting responses to boats.
• Create and upload the minutes of the shore team meetings to the ship management SharePoint site.
• Keep track of HSEQ-related tracking sheets, including incident follow-up, audit dates, and LTI free dates.
• To guarantee enough overlap with the contract administrator, be knowledgeable about contracts and contractual management.
• Assist Teekay Marine Services in assembling management reviews on a quarterly basis.

Requirements

• Preferably, you have relevant administrative experience in the marine industry or a diploma in business or maritime studies.
• Strong written and spoken English communication skills.
• Adeptness with Microsoft Office applications.
• The capacity to effectively and cooperatively respond to customers; analytical, problem-solving, time management, and decision-making abilities