Technical Officer

Focal Search Pte Ltd; Mumbai; On-site; INR 500,000 - 800,000; Full time

Job summary

A marine industry firm located in Mumbai is seeking an experienced professional to prioritize environmental safety and manage essential reporting. You'll be responsible for organizing audits, maintaining HSEQ tracking sheets, and collaborating closely with various teams. The ideal candidate will have strong communication skills, critical thinking abilities, and either administrative experience in marine contexts or relevant diplomas. Proficiency in Microsoft Office is essential for success in this role.

Qualifications

• Preferred experience in the marine industry or relevant administrative experience.
• Ability to make decisions and manage time effectively.
• Strong capability to respond positively to consumers.

Responsibilities

• Make environmental preservation and safety a priority.
• Create the team's monthly, weekly, and quarterly reports.
• Organize vetting inspections for agents and vessels.
• Prepare for audits and evaluate data for reviews.
• Update HSEQ-related tracking sheets.

Skills

Critical thinking

Problem-solving

Time management

Interpersonal skills

Teamwork

Excellent communication skills

Microsoft Office proficiency

Education

Diploma in business or maritime studies

Job description

• Make environmental preservation and safety a priority.
• Creating the team's monthly, weekly, and quarterly reports and meeting schedule
• Help prepare for audits
• Provide and evaluate unprocessed data and slides for quarterly warnings and Quarterly Management Reviews (QMR).
• Help with any ad hoc duties that the line manager requests.
• Organize and plan vetting inspections for agents, oil companies, ship teams, and vessels;
• As mandated by the BMA, notify the Flag State Authority following any PSC inspection on board vessels.
• Provide OCIMF with PSC reports and, if relevant, Non-Conformance reports.
• Update the SIRE INTERTANKO benchmarking repository;
• Get and monitor bills and responses pertaining to SIRE, Non-SIRE, and audits;
• Keep the officer matrix, HVPQ, Q88 data, and OCIMF reporting up to date;
• Work with the audit team, managers, and boats to keep an eye on the tracking and closing of the Navigation, Cargo, and Mooring audit.
• Follow up, check the contents, and upload audits, including ISM code reviews, ISPS, ELP, TMSA, and other customer/class audits.
• Get, examine, and update incident and near-miss reports in the reporting system.
• Gather and immediately send monthly HSEQ meeting responses to boats.
• Create and upload the minutes of the shore team meetings to the ship management SharePoint site.
• Keep track of HSEQ-related tracking sheets, including incident follow-up, audit dates, and LTI free dates.
• To guarantee adequate overlap with the contract administrator, have a solid understanding of contracts and contractual administration.
• Assist in the compilation of management reviews every three months.

Requirements:

• It is preferred to have appropriate administrative experience in the marine industry or a diploma in business or maritime studies.
• The ability to think critically, solve problems, manage time, and make decisions
• The capacity to effectively and favorably react to consumers
• Exhibits interpersonal and teamwork abilities
• Excellent communication skills in both written and spoken English
• Well-versed in Microsoft Office programs