Front Office Executive/ Admin

e-Cosmos India Private Limited; Chennai District; On-site; INR 250,000 - 350,000; Full time

Job summary

A prominent tech company in Chennai is looking for an Administrative Assistant to provide professional support and ensure efficient office operations. Responsibilities include greeting visitors, managing calls, and coordinating meetings. The ideal candidate must possess excellent communication skills and proficiency in Microsoft Office, alongside strong organizational abilities. This role is vital for maintaining the reception area's professionalism and ensuring administrative needs are met effectively.

Qualifications

• Proven experience in a similar role, preferably in a corporate environment.
• Strong organizational and time management skills with the ability to prioritize tasks.
• Attention to detail and accuracy in work.

Responsibilities

• Greet and assist visitors in a professional and courteous manner.
• Answer and direct incoming calls to the appropriate person or department.
• Manage the reception area, ensuring cleanliness and organization.
• Coordinate appointments and meetings, including scheduling and sending reminders.
• Handle incoming and outgoing mail and packages.
• Maintain office supplies inventory by checking stock, anticipating needs, placing and expediting orders, and verifying receipt.
• Assist with data entry, filing, scanning, and photocopying.
• Collaborate with other departments to support their administrative needs as required.
• Manage travel arrangements and accommodations for staff members when necessary.
• Maintain confidentiality of sensitive information and adhere to company policies and procedures.
• Assist with special projects and events as assigned by management.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Qualification as an Administrative Assistant or Secretary

Tools

Microsoft Office Suite

Job description

Responsibilities

• Greet and assist visitors in a professional and courteous manner.
• Answer and direct incoming calls to the appropriate person or department.
• Manage the reception area, ensuring cleanliness and organization.
• Coordinate appointments and meetings, including scheduling, sending reminders, and preparing meeting rooms.
• Handle incoming and outgoing mail and packages.
• Maintain office supplies inventory by checking stock, anticipating needs, placing and expediting orders, and verifying receipt.
• Assist with basic administrative tasks such as data entry, filing, scanning, and photocopying.
• Collaborate with other departments to support their administrative needs as required.
• Manage travel arrangements and accommodations for staff members when necessary.
• Maintain confidentiality of sensitive information and adhere to company policies and procedures.
• Assist with special projects and events as assigned by management.

Requirements

• High school diploma or equivalent such as BCom; additional qualification as an Administrative Assistant or Secretary will be a plus.
• Proven experience in a similar role, preferably in a corporate environment.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills with the ability to prioritize tasks.
• Attention to detail and accuracy in work.