Operation Executive

Lattice MedTech Pvt Ltd; Mumbai; On-site; INR 260,000 - 420,000; Full time

Job summary

Lattice MedTech Pvt Ltd invites applications for an administrative role focused on data and records management, document processing, and operational support in Mumbai. You will maintain accurate databases, prepare invoices and contracts, and coordinate with multiple teams to keep business processes running smoothly.

The ideal candidate demonstrates strong organizational skills, attention to detail, and proficiency with MS Office.

Qualifications

• Experience in data entry and record management within a corporate setting.
• Familiarity with tender documentation and government marketplaces (GeM) preferred.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Data & Record Management: Maintain, update, and organize accurate records, databases, customer information, and other business-related data.
• Document Processing: Prepare and process documents including invoices, purchase orders, quotations, contracts, and other relevant documentation.
• Administrative Support: Handle day-to-day administrative activities such as data entry, scheduling, filing, and maintaining office records.
• Coordination & Communication: Coordinate with internal departments, customers, and other stakeholders to ensure smooth operations and effective communication between front-office and back-office teams.
• Financial & Commercial Support: Assist with basic accounting and commercial activities, including preparation of invoices, quotations, and related documents.
• Reporting & Documentation: Prepare regular reports, presentations, correspondence, and other business documents as required by management.
• Customer & Process Support: Respond to internal and external customer queries, coordinate for issue resolution, escalate matters when required, and support the implementation of company policies and processes.
• Tender & GEM Activities: Prepare and compile data and documentation for government tenders, prepare quotations, coordinate tender-related requirements, and participate in GeM (Government e-Marketplace) tendering and bidding activities.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.
• Good working knowledge of MS Office, Excel, Word, PowerPoint, database systems, and other relevant business applications.
• High level of attention to detail and accuracy in data entry, documentation, record keeping, and tender-related activities.
• Strong written and verbal communication skills with the ability to coordinate effectively with internal and external stakeholders.
• Good analytical and problem-solving skills, with the ability to interpret data and support business decisions.
• Ability to work independently as well as collaboratively with cross-functional teams.
• Good understanding of quotation preparation, tender documentation, and GeM processes will be preferred.

Skills

Organizational skills

Time-management

MS Office

Excel

Word

PowerPoint

Communication skills

Analytical thinking

Problem solving

Teamwork

GeM knowledge

Data entry

Tools

MS Office Suite

Excel

Word

PowerPoint

Database systems

Job description

• Data & Record Management: Maintain, update, and organize accurate records, databases, customer information, and other business-related data.
• Document Processing: Prepare and process documents including invoices, purchase orders, quotations, contracts, and other relevant documentation.
• Administrative Support: Handle day-to-day administrative activities such as data entry, scheduling, filing, and maintaining office records.
• Coordination & Communication: Coordinate with internal departments, customers, and other stakeholders to ensure smooth operations and effective communication between front-office and back-office teams.
• Financial & Commercial Support: Assist with basic accounting and commercial activities, including preparation of invoices, quotations, and related documents.
• Reporting & Documentation: Prepare regular reports, presentations, correspondence, and other business documents as required by management.
• Customer & Process Support: Respond to internal and external customer queries, coordinate for issue resolution, escalate matters when required, and support the implementation of company policies and processes.
• Tender & GEM Activities: Prepare and compile data and documentation for government tenders, prepare quotations, coordinate tender-related requirements, and participate in GeM (Government e-Marketplace) tendering and bidding activities.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.
• Good working knowledge of MS Office, Excel, Word, PowerPoint, database systems, and other relevant business applications.
• High level of attention to detail and accuracy in data entry, documentation, record keeping, and tender-related activities.
• Strong written and verbal communication skills with the ability to coordinate effectively with internal and external stakeholders.
• Good analytical and problem-solving skills, with the ability to interpret data and support business decisions.
• Ability to work independently as well as collaboratively with cross-functional teams.
• Good understanding of quotation preparation, tender documentation, and GeM processes will be preferred.