Onboarding Specialist (Pre-Hire Process specialist)

Tata Consultancy Services Limited; Bengaluru; On-site; INR 400,000 - 600,000; Full time

Job summary

Tata Consultancy Services Limited in Bengaluru seeks an Onboarding Specialist to coordinate a smooth onboarding experience for new hires. You will serve as a key liaison between hiring managers, recruiters, and new employees to ensure a seamless transition into the organization.

Responsibilities include managing pre-boarding, first-day logistics, background checks, and onboarding events, while maintaining accurate HR records and supporting global onboarding initiatives.

Qualifications

• 3-6 years of experience in candidate onboarding (preferably US onboarding but any international onboarding experience is required).
• Experience with HRIS systems (e.g., Workday, SAP SuccessFactors, BambooHR) is a plus.

Responsibilities

• Act as the primary point of contact for new hires during the onboarding phase, guiding them through the process.
• Coordinate end-to-end onboarding processes, including pre-boarding, first-day logistics and orientation.
• Select appropriate background check package based on job code, location, etc.
• Order appropriate drug tests based on job code, location, etc.
• Check BG and DT results, basis provide clearance.
• Schedule start date and select appropriate onboarding event in My Learning.
• Update candidate profile in Workday Ready for Hire.
• Send day 1 email to candidate, hiring manager and recruiter with instructions on where to Report, badging, I-9, Orientation, etc.
• Collaborate with Talent Acquisition Advisor (Recruiter), Hiring Manager, and business units to ensure smooth onboarding.
• Maintain accurate onboarding records in HR systems and update checklists, trackers, and reports as needed.
• Support global/regional onboarding programs and initiatives as applicable.

Skills

Onboarding liaison

Communication skills

Interdepartmental coordination

Attention to detail

Tools

Workday

SAP SuccessFactors

BambooHR

Job description

Job Summary:

The Onboarding Specialist is responsible for ensuring a smooth and engaging onboarding experience for new hires. This role coordinates all aspects of the onboarding process, from Welcome email, contingency launch and monitoring, establishing start date, scheduling Orientation and Day 1 letter. The specialist serves as the key liaison between hiring managers, recruiter and new employees to ensure a seamless transition into the organization.

Key Responsibilities:

• Act as the primary point of contact for new hires during the onboarding phase, answering questions and guiding them through the process
• Point of contact for all candidates in Pre-hire stage - Coordinate end-to-end onboarding processes, including pre-boarding, first-day logistics and orientation
• Select appropriate background check package based on job code, location, etc.
• Order appropriate drug tests based on job code, location, etc.
• Check BG and DT results, basis provide clearance.
• Schedule start date and select appropriate onboarding event in My Learning
• Update candidate profile in Workday Ready for Hire
• Send day 1 email to candidate, hiring manager and recruiter with instructions on where to Report, badging, I-9, Orientation, etc.
• Collaborate with Talent Acquisition Advisor (Recruiter), Hiring Manager, and business units to ensure smooth onboarding.
• Maintain accurate onboarding records in HR systems and update checklists, trackers, and reports as needed.
• Support global/regional onboarding programs and initiatives as applicable.

Experience:

• 3-6 years of experience in candidate onboarding (preferably US onboarding but any international onboarding experience is required)
• Experience with HRIS systems (e.g., Workday, SAP SuccessFactors, BambooHR) is a plus.

Preferred Qualifications:

• Experience in a shared services or global business services (GBS) environment.
• Familiarity with onboarding automation tools or platforms.
• Understanding of US employment laws and compliance