Onboarding Specialist

Varroc; Pune District; On-site; INR 450,000 - 600,000; Full time

Job summary

Varroc is seeking an on-site Recruitment Onboarding specialist to manage end-to-end candidate onboarding from offer to joining. You will handle bulk onboarding for multiple roles, coordinating with recruiters, HR, hiring managers and candidates to ensure a smooth joining process.

The role emphasizes strong follow-up and coordination, with exposure to Excel/HRMS and recruitment workflows to maintain accurate onboarding records and trackers.

Qualifications

• Prior experience in Recruitment / Talent Acquisition with bulk hiring and bulk onboarding.
• Experience managing high-volume candidate coordination and joining processes.
• Strong follow-up, coordination and communication skills.
• Good knowledge of Excel/HRMS and recruitment processes.

Responsibilities

• Manage end-to-end candidate onboarding from offer acceptance to joining.
• Handle bulk onboarding for multiple positions and candidates simultaneously.
• Coordinate with Recruitment, HR, Hiring Managers and candidates to ensure smooth joining.
• Manage pre-joining documentation, background verification, HRMS updates and joining formalities.
• Track candidate status, joining dates and pending documents.
• Follow up with candidates to minimize offer dropouts and no-shows.
• Maintain onboarding MIS and recruitment/onboarding trackers.
• Support recruitment team during bulk hiring drives and high-volume recruitment requirements.
• Ensure a positive candidate experience throughout the onboarding process.

Skills

Bulk onboarding

Bulk hiring

Coordination

Communication

Tools

Excel

HRMS

Job description

• Manage end-to-end candidate onboarding process from offer acceptance to joining.
• Handle bulk onboarding for multiple positions and candidates simultaneously.
• Coordinate with Recruitment, HR, Hiring Managers and candidates to ensure smooth joining.
• Manage pre-joining documentation, background verification, HRMS updates and joining formalities.
• Track candidate status, joining dates and pending documents.
• Follow up with candidates to minimize offer dropouts and no-shows.
• Maintain accurate onboarding MIS and recruitment/onboarding trackers.
• Support recruitment team during bulk hiring drives and high-volume recruitment requirements.
• Ensure a positive candidate experience throughout the onboarding process.

Must-Have Experience:

• Prior experience in Recruitment / Talent Acquisition with hands‑on bulk hiring and bulk onboarding.
• Experience managing high‑volume candidate coordination and joining processes.
• Strong follow‑up, coordination and communication skills.
• Good knowledge of Excel/HRMS and recruitment processes.