Officer - EXIM

Samsonite International S.A; India; On-site; INR 600,000 - 900,000; Full time

Job summary

Samsonite International S.A. in India seeks an experienced Import/Export Operations professional to coordinate end-to-end logistics for luggage manufacturing.

The role covers import material coordination, export shipments, EXIM compliance and documentation, and liaison with freight forwarders and customs for timely clearance and delivery. The candidate will track shipments, verify documents, and maintain accurate ERP/SAP records while ensuring cost-effective logistics and adherence to regulatory

Responsibilities

• Coordinate import of raw materials and accessories required for luggage manufacturing.
• Coordinate with Purchase, Planning, Stores and Production teams to ensure timely availability of imported materials.
• Follow up with overseas suppliers regarding shipment readiness, shipping documents and dispatch schedules.
• Coordinate with freight forwarders, shipping lines, CHA/customs brokers and transporters for timely clearance and delivery.
• Track vessel/flight schedules, ETA and shipment status.
• Verify import documents including Commercial Invoice, Packing List, Bill of Lading/Airway Bill, Certificate of Origin and other applicable documents.
• Coordinate customs clearance and resolve documentation or clearance-related issues.
• Monitor demurrage, detention and avoidable import-related costs.
• Coordinate export shipments of finished luggage and related products.
• Coordinate with Production, Planning, Warehouse and Sales teams to ensure export orders are ready as per customer and shipment schedules.
• Arrange transportation and coordinate with freight forwarders and shipping lines for export dispatches.
• Prepare and verify export documentation including Commercial Invoice, Packing List, Shipping Bill, Certificate of Origin and other required documents.
• Track export shipments until loading and dispatch.
• Share shipment details and documents with customers and other concerned parties within defined timelines.
• Follow up with freight forwarders and CHA for timely completion of export procedures.
• Ensure compliance with applicable customs, foreign trade and EXIM regulations.
• Coordinate with CHA/customs consultants for import and export clearances.
• Ensure correct classification, documentation and declaration of goods.
• Maintain proper records of import and export transactions.
• Support internal, statutory and customs-related audits.
• Ensure timely completion and closure of required EXIM documentation.
• Coordinate with transporters for movement of imported materials from port to factory/warehouse.
• Coordinate movement of finished goods from factory to port/ICD for export shipments.
• Monitor shipment schedules and proactively highlight delays.
• Coordinate with internal departments and logistics partners to ensure smooth movement of goods.
• Follow up on pending shipments, documents and clearance activities.
• Maintain systematic records of all import and export shipments.
• Prepare daily/weekly/monthly EXIM MIS and shipment status reports.
• Maintain records of Bills of Entry, Shipping Bills, Invoices, Packing Lists, BL/AWB and other relevant documents.
• Update shipment and transaction details in ERP/SAP on a timely basis.
• Coordinate with Finance for freight bills, customs duty, logistics expenses and shipment-related documentation.
• Assist in reconciliation of import/export-related expenses.

Tools

ERP/SAP

Job description

Key Responsibilities

A. Import Operations

• Coordinate import of raw materials, components and accessories required for luggage manufacturing, such as fabrics, zippers, wheels, handles, locks, frames, lining materials, plastic components and other production materials.
• Coordinate with Purchase, Planning, Stores and Production teams to ensure timely availability of imported materials.
• Follow up with overseas suppliers regarding shipment readiness, shipping documents and dispatch schedules.
• Coordinate with freight forwarders, shipping lines, CHA/customs brokers and transporters for timely clearance and delivery.
• Track vessel/flight schedules, ETA and shipment status.
• Verify import documents including Commercial Invoice, Packing List, Bill of Lading/Airway Bill, Certificate of Origin and other applicable documents.
• Coordinate customs clearance and resolve documentation or clearance-related issues.
• Monitor demurrage, detention and other avoidable import-related costs.

B. Export Operations

• Coordinate export shipments of finished luggage, suitcases, backpacks, travel bags and other travel products.
• Coordinate with Production, Planning, Warehouse and Sales teams to ensure export orders are ready as per customer and shipment schedules.
• Arrange transportation and coordinate with freight forwarders and shipping lines for export dispatches.
• Prepare and verify export documentation including Commercial Invoice, Packing List, Shipping Bill, Certificate of Origin and other required documents.
• Track export shipments until loading and dispatch.
• Share shipment details and documents with customers and other concerned parties within defined timelines.
• Follow up with freight forwarders and CHA for timely completion of export procedures.

C. Customs & EXIM Compliance

• Ensure compliance with applicable customs, foreign trade and EXIM regulations.
• Coordinate with CHA/customs consultants for import and export clearances.
• Ensure correct classification, documentation and declaration of goods.
• Maintain proper records of import and export transactions.
• Support internal, statutory and customs-related audits.
• Ensure timely completion and closure of required EXIM documentation.

D. Logistics Coordination

• Coordinate with transporters for movement of imported materials from port to factory/warehouse.
• Coordinate movement of finished goods from factory to port/ICD for export shipments.
• Monitor shipment schedules and proactively highlight delays.
• Coordinate with internal departments and logistics partners to ensure smooth movement of goods.
• Follow up on pending shipments, documents and clearance activities.

E. Documentation & MIS

• Maintain systematic records of all import and export shipments.
• Prepare daily/weekly/monthly EXIM MIS and shipment status reports.
• Maintain records of Bills of Entry, Shipping Bills, Invoices, Packing Lists, BL/AWB and other relevant documents.
• Update shipment and transaction details in ERP/SAP on a timely basis.
• Coordinate with Finance for freight bills, customs duty, logistics expenses and shipment-related documentation.
• Assist in reconciliation of import/export-related expenses.

4. Key Performance Indicators (KPIs)

• Timely clearance and delivery of imported raw materials/components.
• Timely dispatch and documentation of export shipments.
• Accuracy of EXIM documentation.
• Compliance with customs and statutory requirements.
• Minimum demurrage, detention and avoidable logistics costs.
• Timely updating of ERP and EXIM records.
• Effective coordination with CHA, freight forwarders, shipping lines and transporters.
• Timely submission of shipment documents to customers and internal departments.