Office Support Executive

StudyIn; Dadri; On-site; INR 260,000 - 380,000; Full time

Job summary

StudyIn, a global higher education specialist, is hiring an Office Support Executive to balance administrative tasks with outbound calling and lead management in the Global Support Centre. You will handle front desk duties, scheduling, visitor handling, and document processing to keep operations running smoothly.

In the role you will make outbound calls ~90 per day using CRM, update leads, follow up via calls and messages, and ensure timely reporting to the GSC Managers.

Qualifications

• Graduate with 2–4 years of BPO/Call Centre experience.
• Experience in outbound calling and lead management.
• Proficient in MS Office; CRM familiarity helpful.
• Strong English and local language communication.
• Ability to multitask and manage responsibilities.

Responsibilities

• Administrative (50%): Front desk management, appointment scheduling, visitor greeting, mail/document handling, office supplies, event support.
• Global Support Centre (50%): Outbound calling (~90 per day) using CRM, update lead statuses, follow-ups via calls/emails/WhatsApp, prioritize priority leads, report status to GSC Managers, drive lead generation.

Skills

English & local language

Confidence & Conviction

Organizational skills

Proactive mindset

Problem Solving

Education

Graduate

Tools

MS Office

CRM software

Job description

Job Description:

About The Company

At StudyIn, we believe that the right guidance has the power to change lives. As the world’s most trusted higher education specialist, we’ve helped over 1.3 million students access study opportunities since 2006, placing them at top universities across the UK, USA, Canada, Australia, New Zealand, Ireland, and Dubai. Our global team of 500+ professionals spans 40+ countries worldwide, offering expert counselling, admissions support, visa guidance,and university partnerships

About The Role

The Office Support Executive will balance administrative responsibilities with outbound calling and lead management tasks to support the Global Support Centre's objectives. This role involves front desk management, administrative support, and lead generation through effective use of the system.

This role is integral to ensuring seamless administrative operations and contributing to the Global Support Centre’s success through efficient lead management and customer engagement.

Key Responsibilities

Administrative (50%)

• Reporting and Assistance: Assist with administrative tasks and provide timely updates.
• Front Desk Management: Answer and forward front desk-related phone calls to respective departments.
• Appointment Scheduling: Coordinate and confirm appointments, meetings, and events.
• Visitor Management: Greet and assist visitors professionally and courteously.
• Mail and Document Handling: Handle inquiries, sort mail, and manage copying, scanning, and filing tasks.
• Office Supplies Management: Monitor stock levels and place orders for replacements.
• Event Support: Assist in organizing university exhibitions, SI-Global events, and seminars.

Global Support Centre (50%)

• Outbound Calling: Make ~90 outbound calls daily on the allocated database using CRM.
• CRM Updates: Accurately and promptly update lead statuses in the CRM system.
• Follow-ups: Use multi-channel communication (Calls, Emails, WhatsApp) to follow up with students.
• Priority Leads: Ensure prompt calling for priority leads as shared by the Regional Manager.
• Reporting: Provide regular updates on lead statuses to GSC Managers.
• Lead Generation: Maximize lead generation from the database while adhering to lead transfer processes.
• Product Knowledge: Stay informed about the organization’s offerings, destinations, and services.

About The Candidate

• Communication Skills: Proficient in English (verbal and written) and the local language.
• Confidence and Conviction: Self-assured with the ability to persuade and influence.
• Organizational Skills: Strong multitasking and organizational abilities.
• Mindset: Proactive with a focus on quality and thoroughness.
• Problem-Solving: Effective probing and critical thinking capabilities.

Key Requirements

Qualification: Must be a Graduate

Experience

• 2–4 years of experience in a BPO/Call Centre or similar environment is an advantage.
• Experience in outbound calling and lead management.

Technical Skills

• Proficiency in MS Office applications.
• Familiarity with CRM software and calling platforms is a plus.

Work Environment

• Flexibility to work shifts within a window of 9:00 AM to 7:00 PM (9 hours x 5 days).