Office Support Executive

United Knowledge Education Consultants; Bengaluru; On-site; INR 350,000 - 500,000; Full time

Job summary

StudyIn in Bengaluru is seeking a proactive Office Support Executive to handle front desk duties, admin tasks, and lead management in the Global Support Centre. This role balances administrative responsibilities with outbound calling and lead management to support centre objectives.

You will perform ~90 outbound calls daily, maintain CRM records, and follow up with students using calls, emails, and WhatsApp. Supporting events and staying updated on offerings completes the profile.

Qualifications

• Graduate degree required with strong communication skills.
• Experience in a BPO/Call Centre or similar environment is advantageous.
• Proactive, organized, and able to multitask in a fast-paced office setting.

Responsibilities

• Front desk management and visitor handling.
• Administrative support, appointment scheduling, mail/document handling, and office supplies management.
• Lead management: outbound calling, CRM updates, follow-ups, and priority lead handling.
• Generate and transfer leads per process; stay informed about offerings and services.

Skills

English proficiency

Local language proficiency

Education

Graduate

Tools

MS Office

CRM software

Calling platforms

Job description

About the Company:

At StudyIn, we believe that the right guidance has the power to change lives. As the worlds most trusted higher education specialist, weve helped over 1.3 million students access study opportunities since 2006, placing them at top universities across the UK, USA, Canada, Australia, New Zealand, Ireland, and Dubai. Our global team of 500+ professionals spans 40+ countries worldwide, offering expert counselling, admissions support, visa guidance,and university partnerships.

About the Role:

The Office Support Executive will balance administrative responsibilities with outbound calling and lead management tasks to support the Global Support Centre's objectives. This role involves front desk management, administrative support, and lead generation through effective use of the system. This role is integral to ensuring seamless administrative operations and contributing to the Global Support Centre’s success through efficient lead management and customer engagement.

Key Responsibilities:

Administrative (50%)

• Reporting and Assistance: Assist with administrative tasks and provide timely updates.
• Front Desk Management: Answer and forward front desk-related phone calls to respective departments.
• Appointment Scheduling: Coordinate and confirm appointments, meetings, and events.
• Visitor Management: Greet and assist visitors professionally and courteously.
• Mail and Document Handling: Handle inquiries, sort mail, and manage copying, scanning, and filing tasks.
• Office Supplies Management: Monitor stock levels and place orders for replacements.
• Event Support: Assist in organizing university exhibitions, SI-Global events, and seminars.

Global Support Centre (50%)

• Outbound Calling: Make ~90 outbound calls daily on the allocated database using CRM.
• CRM Updates: Accurately and promptly update lead statuses in the CRM system.
• Follow-ups: Use multi-channel communication (Calls, Emails, WhatsApp) to follow up with students.
• Priority Leads: Ensure prompt calling for priority leads as shared by the Regional Manager.
• Reporting: Provide regular updates on lead statuses to GSC Managers.
• Lead Generation: Maximize lead generation from the database while adhering to lead transfer processes.
• Product Knowledge: Stay informed about the organization’s offerings, destinations, and services.

About the Candidate:

• Communication Skills: Proficient in English (verbal and written) and the local language.
• Confidence and Conviction: Self-assured with the ability to persuade and influence.
• Organizational Skills: Strong multitasking and organizational abilities.
• Mindset: Proactive with a focus on quality and thoroughness.

Key Requirements:

Qualification:

Must be a Graduate

Experience:

• 2–4 years of experience in a BPO/Call Centre or similar environment is an advantage.
• Experience in outbound calling and lead management.

Technical Skills:

• Proficiency in MS Office applications.
• Familiarity with CRM software and calling platforms is a plus.

Work Environment:

• Flexibility to work shifts within a window of 9:00 AM to 7:00 PM (9 hours x 5 days).